Registrar (Welcome Center)
About The Position
The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. In addition to understanding both the school's systems and general office technologies, registrars also handle a large number of administrative duties in their day-to-day work. They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues. Roles and Responsibilities The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
Requirements
- High School Diploma or GED
- Demonstrates effective oral and written communication skills
- Strong organization and interpersonal and decision-making skills
- Ability to make all families feel welcome in the school and the community
- Ability to work efficiently and ensure accurate data entry
- Exceptional customer support skills
- Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
- Ability to work in a very fast pace and ability to multitask is a must
- Knowledge of the student information systems and the complexities of the many different reporting requirements
Responsibilities
- Responds to requests for information made from the public, parents, staff, and or other interested parties.
- Prepares and processes reports, conducts research, and completes other tasks as requested by the Welcome Center Supervisor.
- Answers questions within the area of authority; directs callers/visitors to appropriate locations or staff members.
- Collects required information to register new or transferring students; ensures that all required documentation is provided.
- Enrolls students into the student information systems manually or processes the online pre-registration.
- Assembles the student’s scholastic record and prepares student files for transfer to the student's school of record.
- Prepares a variety of general and specific correspondence, logs, paperwork, forms and or other related information to ensure accuracy and completeness.
- Makes copies, and or sends documents electronically, by fax, or via mailing.
- Collects legal documentation and works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems.
- Works closely with the Senior Registrar, special permission office, McKinney Vento liaison regarding unique registration scenarios.
- Assists families with activation of the ParentVUE system.
- Stays current on pupil accounting changes/requirements at the state and local level.
- Coordinates resources to provide translation services/interpreters where needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
