Registrar

Ivy Tech Community College•Valparaiso, IN

2d•$55,000 - $60,000

About The Position

Employee is responsible to maintain all students’ permanent record files, including upgrading, correction, and deletions. Position is responsible for the recording, posting, and dissemination of grades. Position is responsible for the review and certification of degree and certificate requirements of graduating students. Coordinate official registration under the direction of the Vice Chancellor of Enrollment Services. Responsible for organizing an implementation of official registration on a semester basis, under the direction of the Vice Chancellor of Academic Affairs. Location: Valparaiso Pay Range: $55,000 - $60,000/year Major Responsibilities: Review and certify degree and certificate requirements on applications for graduation to be submitted to the Vice Chancellor of Enrollment Services for final approval. Handle all internal/external communications between secondary/post secondary institutions regarding request for transcripts or related information about students’ records. Permanent member of the College Graduation Committee. Responsible for handling request for transfer of credits into the College, under the direction of the Vice Chancellor of Academic Affairs and/or Student Success. Development of professional competency by participation and membership in state and regional student service oriented organizations. Maintain all student permanent records files, including upgrading, correction, and deletions. Development of professional competency by participation and membership in state and regional student service oriented organizations. Maintain all student permanent records files, including upgrading, correction, and deletions. Communicate with Department Heads, Advisors, and Department Chairpersons to maintain updated program materials for recruitment and information purposes on program curriculum requirements. Responsible for semester academic probation list to be sent to advisors and students. Providing leadership and training to faculty and staff regarding the use of Banner, DARS, and other software used in the registration and records process. Other duties as assigned by the Vice Chancellor of Enrollment Services. The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Requirements

Bachelor’s degree, preferably in business, public administration, or data management information systems.
Five years of relevant experience in registrations and/or records.
Must be proficient in Microsoft Office Suite, including Word, Excel, and Access.
Must have substantial experience in automated student record-keeping systems such as Banner.

Nice To Haves

Master's degree

Responsibilities

Review and certify degree and certificate requirements on applications for graduation to be submitted to the Vice Chancellor of Enrollment Services for final approval.
Handle all internal/external communications between secondary/post secondary institutions regarding request for transcripts or related information about students’ records.
Permanent member of the College Graduation Committee.
Responsible for handling request for transfer of credits into the College, under the direction of the Vice Chancellor of Academic Affairs and/or Student Success.
Development of professional competency by participation and membership in state and regional student service oriented organizations.
Maintain all student permanent records files, including upgrading, correction, and deletions.
Communicate with Department Heads, Advisors, and Department Chairpersons to maintain updated program materials for recruitment and information purposes on program curriculum requirements.
Responsible for semester academic probation list to be sent to advisors and students.
Providing leadership and training to faculty and staff regarding the use of Banner, DARS, and other software used in the registration and records process.
Other duties as assigned by the Vice Chancellor of Enrollment Services.

Benefits

Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services