Registrar / Attendance Clerk (2026-2027)

Spring Hill Independent School District • Longview, TX

2d

About The Position

Primary Purpose: Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus. Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Requirements

• High school diploma or GED
• Ability to maintain accurate and auditable records
• Ability to use software to develop or maintain spreadsheets and databases and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills
• Ability to meet deadlines

Nice To Haves

• Clerical and data entry experience preferred

Responsibilities

• Maintain student academic records and process requests for information and transcripts.
• Process new student records, including requesting transcripts and records from other schools.
• Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Compile, maintain, and file all reports, records and other documents as required.
• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts.
• Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Assist in campus office as needed.
• Maintain confidentiality
• Follow district safety protocols and emergency procedures.

What This Job Offers

• Education Level: High school or GED