Registrar Assistant for Collections

Yale University•New Haven, CT

51d•Onsite

About The Position

Founded in 1832, the Yale University Art Gallery is the oldest college art museum in America. It serves Yale University, the wider community, and the public as a center of teaching, learning, and scholarship. The Registrar's Office supports the Gallery's active exhibitions, outgoing loans, acquisitions, and permanent collection activities, and seeks a full-time Registrar Assistant to coordinate the Gallery's acquisitions and long-term loans, and maintain permanent collection records. Reporting to the Head Registrar, and working with Curatorial, Collections, Conservation, and Business Office departments, donors, dealers, fine art shipping companies, and customs brokers, the Registrar Assistant will: Arrange packing, shipping, customs brokerage, and insurance for domestic and international shipments; process and maintain accurate documentation; execute accessioning and deaccessioning; prepare reports; reconcile records; assist with data management in the collections database The Museum System (TMS); authorize and oversee the execution of credit line changes, renew long-term and outgoing extended loans; pursue resolutions to abandoned property; and other duties as assigned. Travel may be assigned.

Requirements

Two years of work experience in a museum registrar or collections management office or in the same job family.
Two years of experience arranging domestic and international shipping.
Knowledge of museum registration best practices, fine arts insurance, accessioning and deaccessioning, and laws and regulations pertaining to shipping, customs, and endangered species.
Experience with collection management systems.
Object handling skills.
Attention to detail, ability to work in a fast-paced environment and manage multiple projects with varying complexities and deadlines.
Flexibility to work in various greater New Haven locations.
Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Nice To Haves

M.A. in art history, history, anthropology, or museum studies or a related field.
TMS experience.

Responsibilities

Develops and modifies operational systems, educational programs and related teaching aids.
Serves as a principal source of information to the public, visiting scholars and students.
Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries.
Prepares and monitors budgets, grants and financial material related to particular collection and exhibits. Maintains the order of and ensures the special care, security and proper user handling of collection or educational programs.
Identifies and implements conservation programs for collections. Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques. Catalogues and makes specialized identifications of new acquisitions.
Selects art/specimens for display. Prepares collection for exhibition. May assist with installing and dissembling exhibits. Conducts research related to the collections and exhibits.
Coordinates and assigns teaching schedules. Composes correspondence related to the collections and exhibits.
Oversees and instructs other support staff.
May collect specimens for use in exhibits.
Performs clerical functions incidental to museum activities.