Registrar and Scheduling Specialist

Woburn Public Schools•Woburn, MA

6d•$75,000 - $90,000

About The Position

The Registrar and Scheduling Specialist oversees all aspects of student enrollment, academic records management, scheduling, grading, transcripts, and state data reporting. This position ensures the accuracy and integrity of student information in PowerSchool, compliance with DESE and district reporting requirements, and coordination of all school scheduling processes. The Registrar plays a critical role in maintaining accurate academic data, supporting school counselors and administrators, and ensuring smooth scheduling and reporting operations.

Requirements

Associate or bachelor’s degree preferred.
Minimum of three years of experience in student data management, scheduling, or registrar functions (PowerSchool experience required).
Strong understanding of DESE state reporting requirements (SIMS/SCS).
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities under deadlines.
High level of proficiency with data systems, spreadsheets, and student information management.
Strong communication and collaboration skills.
Ability to maintain confidentiality and comply with FERPA regulations.

Responsibilities

Scheduling Build and maintain the Master Schedule for Woburn Memorial High School in collaboration with the Principal and Director of School Counseling.
Co-chair the Scheduling Team, coordinating meetings, timelines, and communication with department heads, counselors, and administration.
Manage course request collection, section balancing, and scheduling adjustments in PowerSchool.
Oversee schedule changes during the summer and school year to ensure accurate student and teacher schedules.
Coordinate with the Director of School Counseling to ensure counselor assignments and homerooms are aligned with the Master Schedule.
Troubleshoot scheduling conflicts and assist with PowerScheduler setup and rollover processes.
Oversee grade reporting cycles, ensuring teachers import grades prior to storing.
Store grades, generate report cards, and post to portals.
Prepare honor rolls and distribute to staff and local media.
Manage GPA and class rank calculations for seniors and juniors; upload results to Naviance and PowerSchool.
Enter historical grades, credit transfers, summer and night school grades, and grade changes as submitted by staff.
Maintain official transcripts and historical academic records for all students.
Resolve data errors related to demographics, CRS courses, graduation status, and post-graduation plans.
Complete end-of-year data updates for graduates and non-graduates.
Assist in preparing data for DESE Civil Rights and other required state/federal reports.
Process transcript requests for students, alumni, colleges, and third parties.
Complete verification forms for the Social Security Administration, military, RMV, and courts.
Handle education verification requests.
Maintain an archive of transcripts and cumulative records according to state retention laws.
Update PowerSchool with final graduation statuses, MCAS completion, and diploma distinctions.
Collaborate with the School Counseling Administrative Assistant and the Director of School Counseling to finalize honor distinctions.
Generate senior data for diploma ordering, graduation programs, and post-graduation reporting.
Coordinate the destruction of records per the state record retention schedule.
Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification