Regional Fleet Asset & Warranty Specialist- West Palm Beach

Waste Pro USA•West Palm Beach, FL

24d

About The Position

Waste Pro is seeking a highly analytical Regional Fleet & Warranty Specialist to support fleet maintenance operations across Southeast Florida. This role serves as a key partner to the Regional Maintenance Manager and leadership, providing oversight of fleet data, repair documentation, warranty recovery, and vendor spend while driving accuracy, accountability, and cost optimization across a large, complex fleet. This is a hands-on, data-driven role ideal for someone who understands fleet maintenance from both the shop and spreadsheet side.

Requirements

Experience supporting fleet maintenance operations in a data-driven environment; waste, trucking, logistics, or heavy equipment preferred
Working knowledge of fleet maintenance systems, repair orders, VMRS coding, and vendor management
Experience auditing maintenance documentation, including labor, parts, and vendor invoices
Proven ability to track and recover maintenance warranties through claim submission and follow-up
Advanced Excel skills (pivot tables, formulas, trend analysis, reporting)
Strong analytical skills with the ability to identify trends, discrepancies, and cost-saving opportunities
High attention to detail with a focus on documentation accuracy and data integrity
Ability to work independently while partnering with regional maintenance leadership and vendors
Willingness to travel up to 50% and work directly with shop and field teams
High school diploma or G.E.D and a minimum of 6 months of related work experience required.
Must have the desire and ability to learn Waste Pro proprietary software application
Computer proficiency- MS Office, Fleet Management software, and other products as assigned.
Ability to multi task and prioritize and plan activities.
Ability and Aptitude to train and teach others.
Estimated travel -- up to 50%

Nice To Haves

Experience in the waste or trucking industry is preferred.

Responsibilities

Oversee and audit fleet maintenance dossiers to ensure accuracy of repair orders, parts costs, labor entries, and vendor utilization
Lead and manage warranty recovery efforts, including tracking failed components, submitting claims, and ensuring reimbursement is captured
Review and validate Vehicle Maintenance Repair Service (VMRS) coding for maintenance and repair accuracy
Analyze labor trends, repair spend, and vendor performance to identify cost-saving and efficiency opportunities
Partner with maintenance managers and vendors to address repeat failures, warranty issues, and data discrepancies
Maintain high standards of documentation, compliance, and data integrity across regional fleet records
Utilize advanced Excel skills to build reports, dashboards, and trend analyses for leadership review
Provides Dossier training within the region, ensuring accurate and timely entries by field personnel.
Leads Warranty Recovery procedures to maximize warranty application when available.
Participates in Inventory (asset) Management to include vehicles and part
Provides spot audits of all supplier managed programs in addition to internal auditing.
Provides detailed reporting on productivity, usage, and any additional metrics as assigned by management.
Understands and is able follow safety policies and procedures
Employees in this job classification must attend and participate in corporation sponsored training courses as assigned.
Employees in this job classification are responsible for keeping up to date on current technology, as job appropriate, being used by Waste Pro USA.
Any additional job duties that may be assigned by the Supervisor.