Regional Dispatcher - HVAC

Haller Enterprises • State College, PA

23h • Onsite

About The Position

The Regional Dispatcher role is based in our State College office and plays a pivotal role in the impact and dedication to customer satisfaction, bridging the empathetic personality of Haller Enterprises and our unwavering commitment to delivering top-notch services to our valued customers in the State College region. You will be the essential link between our customers and Commercial Service Technicians, ensuring seamless communication and prompt service. The work hours will be from 7:00 AM to 4:00 PM, Monday through Friday, with the possibility of added hours during peak seasons.

Requirements

• High school diploma or general education degree (GED).
• Possess a minimum of 3 years of relevant experience and/or training in customer service or dispatching roles, showing a solid foundation in customer care.
• Proficiency in Microsoft Office applications and general computer skills to effectively manage scheduling and communication tasks.
• Strong organizational and multitasking skills to manage multiple responsibilities efficiently.
• Recognize the importance of details and their impact on the broader operational picture.
• Possess geographical skills and the ability to navigate the greater Lititz region, ensuring effective dispatching and scheduling.

Nice To Haves

• Experience with Service Titan software is highly valuable and will be a significant asset in this role.
• While not a requirement, experience with the HVAC, Plumbing, and/or Electrical field is considered a bonus.

Responsibilities

• Scheduling and Dispatch: Maintain the daily schedules of our Service Technicians and efficiently dispatch them as service calls are completed.
• Return Trip Coordination: Coordinate return trips with customers, especially when parts are needed, and collaborate with vendors to facilitate prompt part returns.
• Work Order Management: Create work orders promptly as incoming service calls are received, ensuring assignments align with technician zones and skill sets for best efficiency.
• Customer Data Management: Keep our customer database up to date with the latest customer information, ensuring correct and streamlined service records.
• Effective Communication: Employ clear and concise communication when interacting with department managers, fellow employees, and valued customers to maintain smooth operations and provide excellent service.
• Technician Debriefings: Conduct thorough debriefings with technicians after each service call, maintaining continuous communication throughout the day to address any issues promptly.
• Customer Appointment Reminders: Initiate follow-up actions, such as confirming first calls the night before, to remind customers of their scheduled appointments and enhance customer satisfaction.
• Call Capacity Management: Collaborate with the Commercial Service Manager and the Customer Care Administrator to effectively communicate call capacity, enabling efficient scheduling and service delivery.
• Adaptability and Teamwork: Show flexibility and a willingness to help in other areas as needed, contributing to the overall success of our service team and company.

Benefits

• Customizable medical benefits, with company-paid Life Insurance, Long Term Disability, and contributions to 401(k) and HSA accounts.
• Company-provided technology, ongoing technical updates, and upgrades.
• First-year PTO accrual of 3 weeks, plus holidays.
• Ongoing training and career development opportunities.
• Outstanding company culture based on Haller's Mission/Vision/Values
• Quarterly one-on-one with your manager to discuss career pathing, wages, and growth, plus monthly surveys that allow you to have a voice in the company's direction
• No micromanagement: Empowerment is one of our core values, and we trust you to do your job

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED