Recruiting Operations Specialist

VASA FITNESS•Denver, CO

3d•$55,000 - $65,000

About The Position

At VASA Fitness, we're more than a gym -- we're a growing organization built on unity, passion, love, integrity, fun, and trust. Our mission is to create uplifting experiences through inclusive, accessible, and on-trend fitness, and that starts with how we bring the right people into our business. As we continue to grow, we're looking for a Recruiting Operations Specialist to help strengthen, scale, and modernize how we hire across the organization. This is a highly impactful role for someone who loves process, systems, and enabling recruiters and hiring managers to do their best work. You'll sit at the intersection of recruiting operations, systems, training, and candidate experience, owning the details that keep hiring moving smoothly today -- while helping prepare our Talent Acquisition function for what's next. The Recruiting Operations Specialist plays a critical role on the Talent Acquisition team by owning and supporting recruiting processes, tools, and systems to ensure they operate efficiently and consistently across the organization. This role partners with recruiters, hiring managers, and HR leadership to support hiring outcomes through recruiting operations management, coordination, sourcing support, and the development of training tools and documentation. This position represents an evolution of traditional recruiting coordination and is designed to strengthen how the organization hires today while preparing the Talent Acquisition function for future growth. As recruiting tools and technology evolve, this role supports adoption, process changes, and ongoing optimization of the recruiting tech stack. The Recruiting Operations Specialist serves as a subject-matter resource for recruiting tools and processes and is a primary developer of templates, guides, and playbooks used by recruiters and hiring managers.

Requirements

3+ years of experience in recruiting operations, talent acquisition coordination, or a related role
Demonstrated experience developing training tools, process documentation, or instructional materials
Strong experience working within an Applicant Tracking System (ATS)
Excellent organizational and time-management skills with the ability to manage competing priorities
Strong written and verbal communication skills
Ability to work independently, exercise sound judgment, and collaborate closely with recruiters and HR leadership
Ability to handle confidential information with discretion
Intermediate to advanced proficiency in Microsoft Excel, including building and maintaining reports, using formulas, and organizing data for recruiting metrics
Strong proficiency in Microsoft PowerPoint for creating training materials, presentations, and visual guides
Strong proficiency in Microsoft Word for developing templates, process documentation, and playbooks
Ability to quickly learn, support, and advise on additional recruiting tools as the tech stack evolves

Nice To Haves

Experience supporting multi-region or high-volume recruiting teams
Experience with sourcing tools and candidate outreach
Familiarity with employment laws, compliance, and recruiting best practices
Experience supporting both corporate and field-based hiring environments

Responsibilities

Own day-to-day administration and functional oversight of the Applicant Tracking System (ATS), including requisition setup, candidate tracking, dispositioning, data integrity, and reporting
Ensure job postings are accurate, consistent, and compliant across internal and external platforms
Maintain, evaluate, and refine recruiting workflows to support efficiency, consistency, and scalability across the organization
Support recruiting reporting and metrics, including identifying trends or opportunities for improvement
Support the implementation, adoption, and ongoing improvement of recruiting tools and technology as the recruiting tech stack evolves
Coordinate and oversee interview scheduling and logistics between candidates, recruiters, and hiring managers
Serve as a primary point of contact for candidates throughout the interview and pre-employment process
Ensure timely communication and a consistent, positive candidate experience
Support offer preparation, background checks, and pre-employment steps in partnership with recruiters and HR
Provide sourcing support for priority or hard-to-fill roles
Partner with recruiters to build candidate pipelines and sourcing strategies
Manage job board postings and job advertisements, including posting setup, refreshes, and basic performance monitoring
Support job ad quality, consistency, and visibility across platforms
Develop, maintain, and continuously improve recruiting templates, guides, and playbooks
Create training materials and documentation for recruiters and hiring managers related to recruiting tools, processes, and expectations
Support onboarding and training for new recruiters on systems, workflows, and best practices
Train hiring managers on recruiting tools, interview processes, and hiring expectations
Partner closely with recruiters to support regional and functional hiring needs
Promote consistent recruiting practices and standards across regions
Provide input and support for broader Talent Acquisition initiatives and process improvements

Benefits

Wellness is a priority! All employees receive two complimentary gym memberships--one for you and one to share--plus discounted personal training sessions.
All employees are eligible to participate in 401(k) options, and the Employee Assistance Program -- FREE therapy, financial advising, legal advice, and more.
Health/Dental/Vision benefits, Paid Parental Leave, Flexible Vacation Plan & Paid Holidays.
COMPENSATION: Pay Range is $55,000-$65,000

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