Recruiting Intake & Sourcing Coordinator

Our Team is Growing•Nashville, TN

2d•$23 - $33•Hybrid

About The Position

Urgent Team is looking for a Recruiting Intake & Sourcing Coordinator to support our Talent Acquisition team. This role manages new job requisitions, ensures posting accuracy, and proactively sources qualified candidates to help fill clinical and non-clinical roles across multiple divisions. This position offers flexible scheduling with primarily remote work after training in Nashville. Candidates must reside within 45-miles of Nashville, TN. JOB SUMMARY: The Recruiting Intake & Sourcing Coordinator supports the full recruiting lifecycle by managing new requisition intake, ensuring job posting accuracy, maintaining ATS data integrity, and proactively sourcing qualified candidates for open and recurring roles. This position partners closely with recruiters and hiring managers to ensure a timely, high-quality candidate experience and a consistent flow of talent across all divisions.

Requirements

Minimum 1 year of healthcare sourcing experience
Experience using Boolean search strings and sourcing platforms
Proficiency with ATS (UKG preferred), Indeed, and LinkedIn Recruiter
Strong computer skills (Microsoft Office and Adobe)
Must live within 45 miles of Green Hills/Nashville
Must be available for in-person training and occasional onsite meetings

Nice To Haves

Certified Internet Recruiter (CIR) certification preferred

Responsibilities

Serve as the first point of contact for new position requests and hiring manager intakes
Review, validate, and post approved requisitions to the career site and job boards
Ensure accuracy in job titles, pay ranges, and classifications
Maintain a branded job posting library for consistent company representation
Track requisition progress and hiring metrics in the Applicant Tracking System (ATS)
Conduct Boolean searches and resume mining across multiple sourcing platforms
Build and maintain proactive pipelines for hard-to-fill and high-volume positions
Send outreach messages and prequalify sourced candidates based on requirements, location, and pay alignment
Recommend creative sourcing strategies tailored to each market and role type
Maintain sourcing spreadsheets and “warm bench” candidate lists for recurring positions
Coordinate with recruiters to prioritize requisitions and sourcing needs
Schedule intake calls, screenings, or interviews as needed
Generate weekly reports on open requisitions, sources, and metrics
Maintain accurate candidate data and documentation in the ATS
Monitor aging requisitions and assist with timely candidate dispositioning
Provide back-up coverage and support audit/reporting needs