Recruiting Coordinator

Black Forest Labs•San Francisco, CA

20d

About The Position

Our founding team pioneered Latent Diffusion and Stable Diffusion - breakthroughs that made generative AI accessible to millions. Today, our FLUX models power creative tools, design workflows, and products across industries worldwide. Our FLUX models are best-in-class not only for their capability, but for ease of use in developing production applications. We top public benchmarks and compete at the frontier - and in most instances we're winning. If you're relentlessly curious and driven by high agency, we want to talk. With a team of ~50, we move fast and punch above our weight. From our labs in Freiburg - a university town in the Black Forest - and San Francisco, we're building what comes next. We need someone to be the operational backbone of our talent function - the person who ensures every candidate interaction is seamless, every process runs smoothly, and our hiring machinery gets better every week. What You'll Own You'll be the engine that keeps our recruiting efforts moving. As the first point of contact for many candidates, you'll shape their experience with BFL from first interview to offer. You'll also be the systems thinker who spots bottlenecks, builds better processes, and helps us hire efficiently as we grow.

Requirements

You move fast without breaking things.
You're obsessed with getting details right—the correct time zone, the properly formatted calendar invite, the email with no typos sent at exactly the right moment.
You understand that in recruiting, small mistakes create big problems, and speed without accuracy is just chaos.
You thrive in fast-paced environments where priorities shift hourly and ambiguity is normal.
You're the person who can juggle 15 urgent requests, keep every ball in the air, and still catch the scheduling conflict no one else noticed.
You're proactive—you don't wait to be told what needs fixing.
3+ years of experience in high-volume scheduling, preferably in recruiting or talent acquisition
A passion for creating exceptional candidate and hiring manager experiences
Excellent communication skills—especially a knack for writing friendly, informative emails that build rapport
Ability to excel in fast-paced environments where you're constantly responding to questions, requests, and new action items
Love of feedback and comfort both requesting and providing feedback to colleagues
Proactive problem-solving skills in ambiguous situations—you quickly generate multiple solutions to challenging problems
Experience acting as a strategic partner to recruiters, helping them see around corners and suggesting process improvements
Strong organizational skills and meticulous attention to detail
Comfort with data—you can spot trends and use metrics to drive decisions

Nice To Haves

Experience at early-stage startups or high-growth tech companies
Familiarity with multiple ATS platforms and recruiting tools
Experience coordinating international hiring
Genuine interest in AI and what we're building

Responsibilities

Schedule all interviews including complex multi-day onsites across European and international time zones
Handle candidate reimbursements and coordinate travel arrangements (domestic and international)
Help with in person interviews in the SF office
Manage clear, timely, and professional communication with candidates and hiring managers—you're the glue
Maintain pristine ATS data hygiene so we actually know what's happening in our pipeline
Define and track key recruitment metrics and KPIs—generate regular reports and ad-hoc dashboards
Send and manage NDAs for candidates and partners
Coordinate smooth onboarding handoffs between recruiting and People Ops
Document and continuously improve our end-to-end recruitment process
Identify bottlenecks and optimize efficiency in our hiring funnel—we're moving fast and need to move smarter
Assess and recommend tools that make hiring faster and better
Lean into light recruiting work as you grow into the role