Recruiting Coordinator

Pantheon Systems, Inc

15h • Remote

About The Position

Pantheon WebOps Platform powers the open web, running more than 300,000 sites in the cloud for customers including Google, Princeton, Salesloft and Doctors Without Borders. Every day, thousands of developers and marketers create, iterate, and scale WordPress and Drupal sites to reach billions of people globally. Pantheon’s multitenant, container-based platform enables organizations to manage all of their websites from a single dashboard. Organizations including Clorox and the United Nations drive results through accelerated development and real-time publishing using Pantheon’s collaborative workflows.
We are looking for a Recruiting Coordinator to support and streamline our end-to-end hiring process as we continue to scale our team. This role centers on interview coordination, candidate communication, and recruiting operations support. You will own interview scheduling end-to-end, ensuring a smooth and exceptional experience for every candidate we engage with at Pantheon. You will be instrumental in building a strong recruiting foundation that helps attract and retain top talent as we grow.
Are you a highly organized, proactive, and people-focused individual with a passion for creating great candidate experiences and operational excellence? If so, come join us!
📍 This is a remote position open to candidates based in Canada

Requirements

• 1–3 years of experience in recruiting coordination, HR, or administrative support (preferably in a fast-paced or startup environment).
• Experience supporting multiple recruiters or requisitions simultaneously in a high-volume environment.
• Strong written and verbal communication skills, with the ability to communicate clearly and respectfully with candidates and internal partners with diverse backgrounds across different regions and time zones.
• Excellent organizational and time management abilities; able to juggle multiple priorities with strong attention to detail.
• Experience working with an applicant tracking system (ATS), preferably Greenhouse.
• A growth mindset and comfort adapting to changing priorities in a dynamic environment.

Responsibilities

• Schedule and coordinate interviews across multiple time zones, managing logistics for candidates and interviewers with speed and accuracy.
• Act as the main point of contact for candidates throughout the interview process, ensuring timely, thoughtful communication and an outstanding candidate experience.
• Partner closely with and support multiple recruiters, hiring managers, and interviewers across the business to drive all stages of the hiring process for a wide range of roles, including technical (engineering, product) and non-technical (business, go-to-market) teams.
• Manage competing priorities across multiple open requisitions simultaneously, keeping each recruiter's pipeline moving without sacrificing candidate experience.
• Maintain accurate and up-to-date candidate records and workflows in our applicant tracking system (Greenhouse).
• Collect and track interview feedback from all stakeholders, and assist with coordinating next steps, including offer scheduling and candidate communications.
• Identify opportunities to improve recruiting operations, processes, and candidate engagement as we scale.

Benefits

• Industry competitive compensation and equity plan
• Paid Time Off (PTO), Paid Sick Leave (PSL) and 11 Paid Company Holidays
• Full medical coverage (Extended health care, dental, vision)
• Top-of-line equipment
• In-office workspace (Vancouver, BC Canada)
• Monthly allowance for wellness, reading and access to LinkedIn Learning for continued development
• Events and activities both team-based and company wide that inspire, educate and cultivate

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees