Recruiting Coordinator

Foxglove • San Francisco, CA

38d • Onsite

About The Position

We’re looking for our first onsite recruiting coordinator to join our growing talent team. This person must have strong organizational skills and exceptional attention to detail to help streamline and support all stages of our hiring process. This role improves candidate experience, ensures efficient scheduling and communication, and helps maintain a consistent, high-quality recruiting workflow. In this role, you’ll collaborate closely with recruiters, hiring managers, and candidates to coordinate interviews, manage logistics, maintain accurate data, and keep hiring operations running smoothly.

Requirements

• 1+ year of experience coordinating recruiting, operations, or administrative workflows
• Experience using Ashby or other interview scheduling and applicant tracking tools
• Ability to prioritize tasks, organize schedules, and manage multiple concurrent activities with accuracy and fine detail
• Strong written and verbal communication skills, with a focus on improving and maintaining a high-quality candidate experience
• Comfort working in a fast-paced environment with evolving needs
• Ability to work independently while collaborating closely with recruiters, hiring managers, and cross-functional partners, including the office team on onsite interview logistics

Nice To Haves

• Experience in tech recruiting, especially within a startup environment

Responsibilities

• Coordinate interviews across multiple time zones, ensuring smooth communication and logistics for candidates and interviewers
• Assist with onboarding logistics and documentation as needed
• Manage candidate communication, including confirmations, follow-ups, and updates throughout the hiring process
• Partner with recruiters and hiring managers to ensure timely movement of candidates through pipelines
• Maintain accurate data and workflows within our applicant tracking system - Ashby
• Support job postings, requisition updates, and other administrative tasks
• Contribute to process improvements that enhance candidate experience and recruiting efficiency

Benefits

• $300 monthly budget towards commuter benefits
• Competitive equity grant in a Series B company
• Medical, Dental, Vision, and Term Life insurance coverage at 100% for employees and 75% for dependents
• 401(k) matching up to 4%
• 4 weeks vacation, plus holidays and winter break
• All expenses paid company off-sites 1-2× per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees