Recruiting Coordinator

Constellis

About The Position

The Recruiting Coordinator (RC) supports centralized onboarding execution from offer acceptance through hire and start date. This role ensures candidates complete all pre-employment requirements and onboarding milestones efficiently, accurately, and in compliance with organizational and client standards. RC team members operate within a shared-service model supporting multiple programs through standardized workflows.

Requirements

1+ years’ experience in recruiting coordination, onboarding operations, administrative assistance or HR operations.
At least 1 year of experience providing administrative or program support in a professional office environment.
1 year of experience maintaining accurate records, trackers, or databases, including data entry, updates, and reporting.
Experience supporting multiple tasks or requests simultaneously while meeting deadlines.
Able to work independently and collaboratively within a team.
Eager to research, learn independently, and master new systems.
Strong written and verbal communication skills sufficient to interact with internal teams and provide clear instructions or status updates.
Ability to follow defined workflows and standard operating procedures with a high level of accuracy.
Ability to handle sensitive or confidential information in accordance with company and program requirements.
Strong attention to detail.
Ability to manage high-volume workflows.
Excellent organizational and communication skills.
High school diploma or equivalent.
Proficient in Microsoft Office products. Required skills include:
Excel (e.g., filters, formulas, create pivot tables, conduct vLookup, conduct basic data analysis)
Word (document formatting)
PowerPoint (updating or creating presentations using templates)
Outlook (sending/receiving email and calendar invites, mail merge, inbox management)
May lift and carry items up to 25 lbs.
Intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday

Responsibilities

Initiate onboarding activities following recruiter handoff.
Coordinate background investigations and drug/medical screenings.
Submit and track security clearance requests.
Schedule required training and onboarding activities.
Maintain onboarding status tracking in designated systems.
Serve as primary candidate contact post-offer acceptance.
Provide clear guidance on onboarding requirements and timelines to candidates, recruiters and hiring managers.
Monitor candidate progress and proactively resolve delays.
Ensure completion of required documentation.
Maintain accurate onboarding records.
Support audit readiness through proper documentation tracking.
Partner with recruiters to ensure clean onboarding handoff.
Communicate onboarding risks or delays to RC Lead.
Assist with gathering and reporting of metrics during the onboarding process.
May be asked to create presentations, memos or reports.
May conduct occasional recruiting duties such as posting jobs, sourcing candidates, or scheduling interviews.
Assist with ad hoc projects and HR Recruiting communications portal by reviewing and resolving ticketing requests.
Other duties as assigned.