Recruiting Coordinator (Contract)

MatX•Mountain View, CA

5h•Hybrid

About The Position

MatX is on a mission to make the world’s best AI models run as efficiently as possible, accelerating global progress in AI quality and accessibility. We are building cutting-edge AI infrastructure at the intersection of hardware and software, and our team is growing quickly. We are in hyper-growth mode, and hiring is one of the most important functions in the company. We are looking for a contract Recruiting Coordinator who wants to help shape the role. We are early in building our recruiting function. You will help deliver a great candidate experience and support process improvements, while learning how a recruiting operation scales in a high-growth environment.

Requirements

Prior experience in a recruiting coordination, HR, or administrative support role
A communicator who is clear, direct, and confident — someone who can navigate ambiguity without waiting to be told exactly what to do
Proven ability to manage multiple workstreams simultaneously, with sharp attention to detail across scheduling, travel logistics, and candidate coordination
Strong written and verbal communication skills — you're polished and professional, whether you're emailing a candidate or presenting to a hiring manager
A natural relationship-builder who earns trust quickly and maintains strong working relationships across teams and levels
Familiarity with an applicant tracking system (ATS)

Nice To Haves

Background in a fast-paced, high-growth environment — experience in hardware, software, AI, or a startup setting is a strong plus
experience with Ashby or similar tools is a plus

Responsibilities

Serve as a strategic partner to Recruiters and Hiring Managers, supporting a smooth, efficient, and consistent hiring process across the organization.
Own end-to-end interview scheduling, coordinating across complex calendars and time zones with accuracy and professionalism.
Be a candidate champion — lead virtual and on-site candidate engagements, acting as the point of contact throughout the entire process and ensuring every candidate feels informed and valued throughout the process.
Manage high-volume coordination tasks with a solutions-oriented mindset, proactively improving workflows and processes as the team scales.
Maintain accurate candidate records in our applicant tracking system, keeping pipelines up to date and communications timely — both internally and externally.
Support global recruiting operations by navigating scheduling and coordination needs across multiple time zones and regions.
Keep hiring documentation organized and audit-ready, ensuring interview records and hiring materials are current and accessible.
Develop a deep understanding of our recruiting policies, procedures, and best practices, serving as a go-to resource for the team.
Identify and flag process gaps that affect candidate coordination or hiring timelines, and bring forward actionable recommendations.
Contribute to People team initiatives and special projects that support broader talent and organizational goals.