Recruiting Coordinator - Value Creation Team

Trinity Hunt Partners•Dallas, TX

12d•Onsite

About The Position

The Recruiting Coordinator will report directly to the Senior Director of Talent and will play a key role in the day to day operations of the talent function. In this role, you will be responsible for efficiently assisting the end-to-end search process and moving searches forward through timely coordination of interviews, scheduling and documentation. This will include supporting the execution of multiple searches at a time, managing candidate processes through scheduling and pipeline tracking within our ATS (Lever), and assisting with reporting outputs. Additionally, this person will interact with candidates, search partners and other search-specific vendors promoting the firm’s reputation of being responsive and communicative, and producing detail-oriented work. This position will be a valuable member of our team in a highly visible role within the organization. We are seeking someone for this role who shares our entrepreneurial spirit and values building relationships with trust, transparency, and respect. Successful candidates are detail oriented, operate with a client service orientation and can navigate multiple searches and competing timelines with ease.

Requirements

Bachelor’s degree required
2-5 years in a professional environment, ideally supporting the Talent Acquisition or Human Resources function
Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint and comfort level adapting to new software applications
Demonstrated track record of professionalism with the ability to work with senior executives
Detail oriented, highly organized, resourceful, and responsive
Strong sense of urgency, adaptability, flexibility, and resourcefulness
High level of accountability, ownership and self-management; takes pride in their work
Proactive problem solver with exceptional communication skills
Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines with a positive, “can do” attitude
Perform duties with the highest level of confidentiality, work ethic, and integrity
Ability to build relationships with key players and management
Comfortable with ambiguity and able to pivot to distinguish between urgent and important needs
All candidates must be legally authorized to work in the United States.

Nice To Haves

Prior experience as a Recruiting Analyst or Coordinator preferred
Private equity, investment banking, law firm, or other professional services experience is a plus

Responsibilities

Schedule and coordinate logistics for all interviews, including coordinating travel when needed; proactively follow up with team members, search partners and candidates to maintain search momentum
Coordinate calendars with team members and/or administrative assistants as needed to schedule interviews
Anticipate needs of the team and resolve operational or administrative challenges before they arise
Format, edit, and proofread all documentation (resumes, reports, trackers and templates etc.)
Assist with a variety of strategic projects and process improvement initiatives to support the development of an exemplary recruiting function
Maintain and update the applicant tracking system (Lever) to ensure data integrity and accuracy
Create and post job openings in Lever, ensuring that job descriptions are clear, concise, and attractive
Track and manage the candidate pipeline within Lever, ensuring timely follow-ups and updates
Generate, analyze and maintain reports to track key metrics such as time-to-fill, source of hire, and more
Serve as point person to hiring managers and team members on effective use of the ATS
Provide recruiting support and be a trusted partner to the Senior Director of Talent
Maintain a positive and mature demeanor with the ability to interact with senior executives
Ensure all candidates and internal team members receive professional, white glove customer service throughout the search process
Greet guests in-person for onsite meetings and ensure all meetings (in-person, phone, video, etc.) are properly coordinated and set-up