Recruiting Coordinator - Part Time

Qualtrics•Provo, UT

9d•Hybrid

About The Position

At Qualtrics, we create software the world’s best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers. When you join one of our teams, you’ll be part of a nimble group that’s empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won’t have to look to find growth opportunities—ready or not, they’ll find you. From retail to government to healthcare, we’re on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that’s work worth doing. Recruiting Coordinator - Part Time Why We Have This Role The Talent Acquisition team at Qualtrics is looking for a Part Time Recruiting Specialist (20 hrs/week in our Provo, Utah office) to own the logistics that keep interviews running smoothly. This is a great opportunity for someone interested in a future career in Recruiting/Talent Acquisition. Our global team of recruiting specialists ensure candidates, interviewers, and recruiters have a seamless, professional experience from first contact through final scheduling. You’ll partner closely with recruiters and hiring teams to reduce friction in the hiring process so the company can hire the right people, faster. How You’ll Find Success Expertly manage calendars and interview schedules across time zones and multiple stakeholders. Communicate clearly and promptly with candidates and interviewers to create an exceptional candidate experience. Solve last-minute scheduling conflicts calmly and creatively, maintaining continuity for candidates and hiring teams. Anticipate recruiter needs and align on priorities, processes, and escalation paths. Track and document scheduling activity and feedback to continually improve processes. Work with a bias for action — take on straightforward recruiting tasks (e.g., candidate follow-ups, requisition tracking) to help the team meet goals. Demonstrate transparency: own mistakes, ask for help when needed, and keep partners informed. How You’ll Grow Deepen your operational expertise in full-cycle recruiting logistics and global interview coordination. Build strong recruiter and hiring manager partnerships, evolving into a trusted scheduling partner and process advisor. Gain exposure to different hiring functions and tools (ATS, calendar automation, interview platforms), preparing you for expanded recruiting or talent operations roles. Develop problem-solving and stakeholder-management skills that scale into senior coordination or recruiting positions.

Requirements

This is a great opportunity for a student pursuing a degree in HR or similar.
0-1 year of experience in administrative, recruiting, or coordination roles.
Demonstrated organizational skills: managing multiple calendars, priorities, and details with accuracy.
Strong written and verbal communication skills with a customer-obsessed mindset.
Calm, solutions-focused approach to last-minute changes and ambiguous situations.
A track record of taking initiative and working well within a team.

Responsibilities

Work 20 hrs/week from Qualtrics' headquarters in Provo, Utah.
Ensure a world-class candidate experience: Maintain timely, professional communication from interview invitation through confirmation and follow-up so candidates feel respected and informed.
Deliver flawless interview logistics: Coordinate end-to-end scheduling across interviewers, time zones, and interview formats (virtual, onsite, mixed) to minimize delays and gaps.
Resolve scheduling blockers: Quickly manage reschedules, interviewer changes, and travel or technical complications with calm, solutions-oriented action that keeps hiring on track.
Support recruiter priorities: Partner with recruiters to align on scheduling strategy, critical roles, and escalation rules to optimize time-to-hire.
Improve processes and documentation: Track scheduling metrics, capture common failure points, and recommend improvements that increase team efficiency.
Assist with recruiting tasks: Help with candidate outreach, status updates in the ATS, and basic sourcing or screening tasks when needed to reduce recruiter overhead.