Recruiting Coordinator, Lead

Cartesia • San Francisco, CA

10d • Onsite

About The Position

We’re looking for a Lead Recruiting Coordinator to own and operate the full coordination engine behind Cartesia’s hiring. This is a hands-on role responsible for building a reliable, trusted and high-velocity interview process across research, engineering, product, and business teams. You will manage day-to-day coordination, while also building the systems, tooling, and workflows that allow the function to scale. Your Impact: Manage all interview scheduling end-to-end: multi-panel loops, cross-timezone logistics, interviewer alignment, candidate prep materials, and real-time troubleshooting Provide a high-touch candidate experience: prompt communication, tight follow-through, and clear expectations at every stage Own interviewer operations: ensure coverage, manage load balancing, maintain calibration and accuracy, coordinate debriefs, and help enforce process hygiene Maintain and improve ATS hygiene: pipeline accuracy, scorecard enforcement, SLAs, and reporting Partner closely with recruiters and hiring managers to anticipate bottlenecks and proactively solve them Track and report key recruiting metrics (time-to-fill, pass-through rates, load distribution, drop-offs). Grow the team: hire for IC Coordinators, onboard them, determine their career path, and set them up for success

Requirements

• 3–5+ years in recruiting coordination or operations at a high-growth tech company
• Proven ability to manage complex scheduling across time zones and seniority levels
• Exceptional organization, communication, and follow-through
• Comfortable owning both execution and process building
• High operational rigor; thrives in fast-moving, ambiguous environments
• Strong familiarity with Ashby (or similar ATS) and scheduling tools (ModernLoop, Calendly, etc.)
• Willingness to jump in, troubleshoot, and keep the process moving

Responsibilities

• Manage all interview scheduling end-to-end: multi-panel loops, cross-timezone logistics, interviewer alignment, candidate prep materials, and real-time troubleshooting
• Provide a high-touch candidate experience: prompt communication, tight follow-through, and clear expectations at every stage
• Own interviewer operations: ensure coverage, manage load balancing, maintain calibration and accuracy, coordinate debriefs, and help enforce process hygiene
• Maintain and improve ATS hygiene: pipeline accuracy, scorecard enforcement, SLAs, and reporting
• Partner closely with recruiters and hiring managers to anticipate bottlenecks and proactively solve them
• Track and report key recruiting metrics (time-to-fill, pass-through rates, load distribution, drop-offs).
• Grow the team: hire for IC Coordinators, onboard them, determine their career path, and set them up for success

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees