Recruiting Assistant - IntelliScript (Remote)

Milliman • Brookfield, WI

14h • $26 - $46 • Remote

About The Position

The HR Assistant will provide essential administrative and coordination support
across the People Team, helping ensure that talent acquisition, onboarding, and
employee lifecycle processes run smoothly and consistently. This role partners
with recruiters, talent and engagement team members, and hiring managers to
deliver a positive candidate and employee experience through strong
organization, communication, and attention to detail.

Requirements

• 3+ years of administrative support experience in HR, recruiting, or People Team environments, with proven ability to assist multiple team members
• Proficiency in Microsoft 365 tools (Outlook, Teams, SharePoint, PowerPoint, Excel, OneNote) and familiarity with shared systems and standards
• Strong organizational skills, including calendar management, meeting coordination, and basic project management, ensuring deadlines and tasks are met efficiently
• Demonstrated integrity and discretion, understanding confidentiality and best practices for handling sensitive information

Nice To Haves

• The ability to work effectively as part of a team, optimize a team’s performance, build relationships and contribute to a positive team dynamic
• Articulate and professional at all organizational levels and via all mediums
• Strong organization, responsiveness, attention to detail, and follow-through
• A service‑oriented mindset supporting both candidates and internal stakeholders
• Exposure to the full candidate‑to‑employee lifecycle without owning strategy or decision‑making

Responsibilities

• Assist with talent sourcing efforts by posting job openings, maintaining candidate pipelines, and supporting resume review activities under the guidance of recruiting partners
• Coordinate and schedule interviews across candidates, hiring managers, and interview teams, ensuring timely communication and a seamless interview experience
• Serve as a point of contact for candidates for logistical questions related to interviews and next steps
• Support onboarding activities to ensure new hires have a smooth and welcoming transition, including coordinating first week onboarding and training schedules, documentation, and system access
• Assist with department-specific onboarding requirements in partnership with the People Team and HR partners
• Help submit employee change requests to the corporate HR team, such as job updates, supervisor changes, status changes, and location updates, as appropriate for the role
• Maintain accurate and up‑to‑date employee and candidate records across People Team systems and tools
• Support People Team initiatives and projects by coordinating logistics, documentation, and communications
• Assist with inbox management, scheduling, and general administrative tasks that help the People Team operate efficiently

Benefits

• Employee Assistance Program (EAP) – Confidential support for personal and work-related challenges.
• 401(k) Plan – When an employee reaches 1,000 hours worked within 12 consecutive months, they become eligible for a 401(k) plan that includes a company matching program and profit-sharing contributions.
• Paid Time Off (PTO) – Begins accruing on the first day of work; Interns, Temporary, and Seasonal Employees will earn PTO each pay period, based on 1 hour for every 30 hours worked.
• Transportation – Pre-tax savings for eligible transit and parking expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees