Recreation Supervisor

Mission Oaks Recreation & Park District • Carmichael, CA

2d

About The Position

DEFINITION: To create, budget, plan, organize, and implement leisure activities at assigned sites, including overseeing contractual instructors and District staff, and ensuring adequate supplies and facility use. To perform other job-related work as required. SUPERVISION RECEIVED AND EXERCISED: Under general direction from the Recreation Manager Superintendent, exercises direct supervision over full-time recreation coordinators, part-time recreation program staff, contractual instructors, and volunteers. ESSENTIAL JOB FUNCTIONS: The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Organizes, plans, budgets, supervises, and improves programs and special events; designs program format; schedules activities, programs, and events; evaluates programs and events; reserves and prepares facilities for programs. Prepares budget; monitors expenditures; generates revenue; research cost and orders supplies; and maintains inventory of supplies and equipment. Provides customer service; interacts with members of the community and seeks to involve them in activities, programs, and services, identifying recreational needs, and obtaining feedback on current programs and services; responds to and resolves inquiries and complaints. Establishes and maintains strong working relationships with community groups and stakeholders on a regular basis. Supervises and provides direction for assigned staff, contractors, volunteers, and program participants. Processes employee concerns and problems, counsels, disciplines, and completes employee performance appraisals; develops and participates in staff training; interviews potential staff; recruits instructors and staff; and writes agreements for services by contractors. Prepares and disseminates marketing information for programs and events through established District avenues, including website, recreation guides, newsletters, flyers, news media, banners, e-news, and social media. Marketing strategies are constantly evolving. Provides support to division management and conducts administrative tasks, including but not limited to: research and preparation of documents, reports, analysis, and files on program activities; payroll review and approval; documentation of incidents and accidents; policy review, revision, and implementation. Commits to being a valuable team member by working closely with division staff while cooperating with staff from other divisions; attends safety meetings and promotes safe work practices; enforces District policies and procedures; represents the District at professional gatherings and workshops; plans, implements, and participates in staff gatherings and team building activities. Communicates effectively and efficiently with staff, customers, and community partners through verbal and written methods. Skilled with common technologies needed to effectively function in an office environment; willing to learn new technologies. Collaborates with community partners and stakeholders to better organize, facilitate, and implement programs, activities, and events. EMPLOYMENT STANDARDS: Education and Experience Guidelines: Graduation from an accredited college or university with a Bachelor’s Degree in recreation, education, physical education, public administration, or related field; AND Three (3) years of experience in organizing, planning and implementing recreation or community service programs and activities, including at least one (1) year of full-time experience leading and/or supervising permanent and/or temporary staff in organizing, planning and implementing recreation or community service programs and activities. Knowledge of: Principles, practices and procedures of planning and supervision of recreation programs and services. Principles and practices of effective supervision, training and performance evaluation of staff. Effective and appropriate public contact and telephone techniques. Laws, rules and regulations relative to recreation programs and services. Modern office practices and procedures. Personal computer operation and software applications. Current marketing strategies and methods. Budgeting practices of government, including purchasing, tracking and reporting. Occupational hazards and standard safety practices. Filing methods and recordkeeping systems to effectively maintain a variety of administrative records. Ability to: - Work occasional weekend and weeknight hours to assist with various programs, special events, or attend meetings as needed. - Interpret and abide by District policies, procedures, operations and programs, and to effectively explain and enforce them. - Analyze problems, research and identify alternative solutions and potential consequences and take appropriate corrective action. - Work independently in the absence of supervision. - Establish and maintain a variety of administrative records, files and reports. - Effectively operate a personal computer and other standard office equipment. - Establish and maintain effective working relationships with those contacted in the course of work. - Motivate and educate staff and customers of the value of recreation to a healthy community. - Establish and maintain effective working relationships with those contacted during the performance of work duties and responsibilities. Licenses/Certifications Required: - Possession of a valid class C California Driver’s license and a satisfactory driving record. Possession of a valid class B license is desired. - Possession of current CPR and First Aid certifications are highly desired, and will be required within a specified time period upon employment. Environmental Conditions: Incumbents perform job some duties indoors in a temperature controlled Office environment. They perform some duties outside with exposure to varying climate and temperature conditions and to dust, constant noise, moving objects, and other vehicles. Incumbents work with equipment powered by electricity and are in close contact with program participants, volunteers, and District staff. Incumbents frequently operate a vehicle for travel to various sites. Physical Conditions: On a daily basis, the essential duties of a Recreation Supervisor require the ability to sit for extended periods; to twist to reach files and equipment; to use hands and arms to reach in any direction; to repeatedly use both hands and finger dexterity to operate equipment; to verbally exchange ideas and information; to hear to receive detailed verbal information and instruction; to use a full field of vision to view objects within one foot to arm’s length and to differentiate basic colors and shades of color; to frequently see beyond 20 feet to direct and oversee sports and/or recreation activities and/or events; to lift, carry, push, pull, and grasp a variety of objects weighing an average of 50 pounds. Must occasionally have the ability to feel the attributes of objects by touch; maintain body equilibrium to prevent falling; and be able to walk, climb, stoop, kneel, crouch, and stand. Performance Aptitudes: Data Utilization: Requires the ability to calculate and/or tabulate data. Includes performing subsequent actions in relation to these computational operations. Human Interaction: Requires the ability to perform in a supervisory capacity over subordinate staff. Equipment, Machinery, Tools, and Materials Utilization: Requires the Ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of references and descriptive data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs. Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action. Situational Reasoning: Requires the ability to exercise judgment, Decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change. Note: The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an inclusive list of all duties, responsibilities and skills required of incumbents. In accordance with the Americans with Disabilities Act, reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential job functions.

Requirements

• Graduation from an accredited college or university with a Bachelor’s Degree in recreation, education, physical education, public administration, or related field
• Three (3) years of experience in organizing, planning and implementing recreation or community service programs and activities, including at least one (1) year of full-time experience leading and/or supervising permanent and/or temporary staff in organizing, planning and implementing recreation or community service programs and activities.
• Principles, practices and procedures of planning and supervision of recreation programs and services.
• Principles and practices of effective supervision, training and performance evaluation of staff.
• Effective and appropriate public contact and telephone techniques.
• Laws, rules and regulations relative to recreation programs and services.
• Modern office practices and procedures.
• Personal computer operation and software applications.
• Current marketing strategies and methods.
• Budgeting practices of government, including purchasing, tracking and reporting.
• Occupational hazards and standard safety practices.
• Filing methods and recordkeeping systems to effectively maintain a variety of administrative records.
• Work occasional weekend and weeknight hours to assist with various programs, special events, or attend meetings as needed.
• Interpret and abide by District policies, procedures, operations and programs, and to effectively explain and enforce them.
• Analyze problems, research and identify alternative solutions and potential consequences and take appropriate corrective action.
• Work independently in the absence of supervision.
• Establish and maintain a variety of administrative records, files and reports.
• Effectively operate a personal computer and other standard office equipment.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Motivate and educate staff and customers of the value of recreation to a healthy community.
• Establish and maintain effective working relationships with those contacted during the performance of work duties and responsibilities.

Nice To Haves

• Possession of a valid class B license is desired.
• Possession of current CPR and First Aid certifications are highly desired, and will be required within a specified time period upon employment.

Responsibilities

• Organizes, plans, budgets, supervises, and improves programs and special events; designs program format; schedules activities, programs, and events; evaluates programs and events; reserves and prepares facilities for programs.
• Prepares budget; monitors expenditures; generates revenue; research cost and orders supplies; and maintains inventory of supplies and equipment.
• Provides customer service; interacts with members of the community and seeks to involve them in activities, programs, and services, identifying recreational needs, and obtaining feedback on current programs and services; responds to and resolves inquiries and complaints.
• Establishes and maintains strong working relationships with community groups and stakeholders on a regular basis.
• Supervises and provides direction for assigned staff, contractors, volunteers, and program participants. Processes employee concerns and problems, counsels, disciplines, and completes employee performance appraisals; develops and participates in staff training; interviews potential staff; recruits instructors and staff; and writes agreements for services by contractors.
• Prepares and disseminates marketing information for programs and events through established District avenues, including website, recreation guides, newsletters, flyers, news media, banners, e-news, and social media. Marketing strategies are constantly evolving.
• Provides support to division management and conducts administrative tasks, including but not limited to: research and preparation of documents, reports, analysis, and files on program activities; payroll review and approval; documentation of incidents and accidents; policy review, revision, and implementation.
• Commits to being a valuable team member by working closely with division staff while cooperating with staff from other divisions; attends safety meetings and promotes safe work practices; enforces District policies and procedures; represents the District at professional gatherings and workshops; plans, implements, and participates in staff gatherings and team building activities.
• Communicates effectively and efficiently with staff, customers, and community partners through verbal and written methods.
• Skilled with common technologies needed to effectively function in an office environment; willing to learn new technologies.
• Collaborates with community partners and stakeholders to better organize, facilitate, and implement programs, activities, and events.

Benefits

• 15 paid holidays per year
• Paid Vacation
• Paid Sick Leave
• Competitive health care options available.
• The District paid premiums for basic plan coverage for employees and dependents. Optional coverage is available at the employee’s expense.
• Sacramento County Employees’ Retirement System
• A 457 Plan is available at the employee’s option and expense.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 51-100 employees