Recreation Department Supervisor

City of East Providence•East Providence, RI

About The Position

Under the supervision of the Director of Recreation, the Recreation Department Supervisor plans, coordinates, and administers the programs, events, and staff of the City’s Recreation Department. The Recreation Department Supervisor maintains a dynamic work schedule in order to meet the needs of programs throughout the year.

Requirements

Knowledge of managerial and administrative practices and procedures.
Experience in community recreation, event planning, and program development.
Knowledge of seasonal and holiday programming, youth and adult recreation, and special needs programming.
Understanding of grant funding processes and compliance requirements.
Experience budgeting, handling petty cash handling, and financial recordkeeping.
Experience in facility management, custodial coordination, and safety and security procedures
Experience using scheduling systems (e.g., RecDesk or similar recreation management software)
Experience training, supervising, and evaluating staff.
Knowledge of labor laws and policies for seasonal and part-time employees.
Experience using timekeeping and attendance systems.
Experience using public relations, marketing, and communication strategies.
Marketing and outreach methods (social media, newsletters, flyers, etc.).
Experience collaborating with schools, committees, and external organizations.
Experience in team leadership, delegation, and staff motivation.
Experience in conflict resolution and interpersonal communication.
Experience making decisions under pressure, especially during large events.
Strong scheduling and time management abilities.
Understanding of inventory control and resource allocation.
Ability to juggle multiple programs simultaneously.
Experience in basic financial management.
Ability to speak and present in a public setting.
Experience working with diverse populations, including adults with special needs.
Experience supervising seasonal and part-time staff, including hiring, training, and evaluation.
Experience overseeing day-to-day operations of recreation centers or similar facilities.
Ability to establish priorities.
High School Diploma or equivalent. (Bachelors Degree in Recreation Management, Education, or a related field preferred).
Three to five years supervisory and administrative experience in a comprehensive community recreational program or recreational sports facility.
Any equivalent combination of experience and training which provides the desired abilities, knowledge and skills.

Responsibilities

Plans, organizes, and directs Recreation Department programs to meet the needs of the community, including but not limited to: 1. Summer Recreation Program 2. Holiday programming 3. Concerts in the Park 4. Fouth of July Celebration
Manages and trains Recreation Department staff, including seasonal and part-time employees.
Supervises the day-to-day operations of the Recreation Center.
Schedules recreation events, including sports teams on fields and courts utilizing relevant apps and programs.
Coordinates with custodial staff and the Public Buildings Division to provide building maintenance, program preparation, and security.
Oversees the scheduling of programs, activities, and staff, including coverage for open shifts.
Supervises and evaluates part-time Recreation staff.
Creates staff schedules.
Oversees time and attendance and reviews work hours of employees.
Prepares cash deposits and keeps track of petty cash.
Books special events with performers and outside groups for vacation camps, summer camp, etc.
Coordinates grant programing.
Communicates information about Recreation programs and events to the general public through multiple formats.
Engages with and responds to inquiries of the general public.
Maintains and updates the Recdesk program used for administration of programs.
Maintains recreation center membership information and sends out membership renewal notices.
Oversees the maintenance of Rec center exercise equipment and schedules repairs as needed.
Coordinates transportation schedules for recreation programs and works with the fleet manager for vehicle maintenance.
Serves as a member of recreational committees and organizations.
Modifies work schedule as needed to support recreation programing.
Prepares monthly and annual reports as directed.
Maintains inventory control and orders/shops for program supplies as needed.
Maintains Recreation program records.
Coordinates with the East Providence School Department on shared programing.
Oversees, coordinates, and supervises the Adut Special need program and staff.
Coordinates the supervision and administration of the summer camp program.
May be assigned to act as the Director of Recreation Director in their absence.
Related duties as assigned.