RECORDS TECHNICIAN - 64004363

State of Florida • Largo, FL

7d • Onsite

About The Position

This is a clerical support position for the Healthy Families program. The incumbent is required to priorities work daily and must meet time sensitive deadlines.

Mains information for the program’s databases and various client tracking systems including the Electronic Health Record in HMS and the Healthy Families Florida (HFF) data base.

Registers new clients in the Electronic Health Record and HFF data bases, scans and imports documents into the Electronic Health Record.

Mains standards and applicable regulations for personnel, electronic medical records management, and programmatic/funder requirements.

Produces HFF and other data base reports for the Healthy Families office.

Produces labels for documents that gets scanned into the Electronic Health Record.

Ensures that all rules and regulations are followed regarding Purchase Orders and AOD purchases. Mains accurate records and inventory of all purchases.

Completes authorizations for travel the month prior to travel taking place and reviews mileage reimbursements submissions.

Requirements

• Knowledge and ability to use the copy/scanning machine to input forms, and documents into the client electronic health record in HMS
• Knowledge of general office procedure and practices
• Skill in typing
• Ability to operate word processing equipment
• Ability to use correct spelling, punctuation, grammar, and format to produce letters and memos, and other standard business documents.
• Ability to plan, organize and coordinate work assignments
• Ability to establish and maintain effective working relationships with others
• 1 year experience working in a professional clerical/administrative role
• 1 year experience using various professional computer programs including e-mail, the Internet, and Microsoft Office.
• 1 year experience in answering phones in a business setting.

Nice To Haves

• Experience using Health Management System
• Bilingual with written and spoken fluency in English and Spanish.
• Healthy Families program experience.

Responsibilities

• Maintains information for the program’s databases and various client tracking systems including the Electronic Health Record in HMS and the Healthy Families Florida (HFF) data base.
• Registers new clients in the Electronic Health Record and HFF data bases, scans and imports documents into the Electronic Health Record.
• Maintains standards and applicable regulations for personnel, electronic medical records management, and programmatic/funder requirements.
• Produces HFF and other data base reports for the Healthy Families office.
• Produces labels for documents that gets scanned into the Electronic Health Record.
• Ensures that all rules and regulations are followed regarding Purchase Orders and AOD purchases. Maintains accurate records and inventory of all purchases.
• Completes authorizations for travel the month prior to travel taking place and reviews mileage reimbursements submissions.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed