Records Technician (Part-Time)

DeKalb County•Decatur, GA

3h•Onsite

About The Position

This classification is for a Part-Time Records Technician responsible for supervising the daily operations of the records storage center and offsite records facility. The role involves providing technical assistance to County departments regarding the retention and storage of departmental data and records. Key functions include supervising and evaluating assigned staff, organizing and prioritizing work, coordinating requests for documents, maintaining document sharing and communication, performing data entry in the Records Management Database, and managing file distribution and purging.

Requirements

High school diploma or GED required
One year experience in warehouse operations, records management or document retrieval; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
Must possess and maintain a valid Georgia driver’s license

Responsibilities

Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; Ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.
Prepares and coordinates requests for documents and information from County employees for review; prepares daily run for document retrieval and document refile and ensures documents are returned to the proper location; researches more complex cases involving records maintenance, the database, and access; handles potentially difficult requests; maintains responsibility for all faxed and/or scanned requests; and attends training classes and/or webinars to become familiar with the latest records management technology.
Maintains document sharing and communication; and provides technical and administrative assistance to the manager and record room leads by producing documents and communication to be shared throughout the County departments; tracks the status of allocated tasks to ensure timely completion; and clarifies procedures and records/provides information as needed by County users.
Responsible for data entry in the Records Management Database and inventory reports; enters data and statistics in the system to maintain and update case files; assists with electronic records database maintenance; adds/removes users to/from the RCMS Information System; diagnoses and corrects user access problems; and manages records including on-and off-site storage with RCMS access.
Performs data management/purging; removes files and data from records inventory for disposal per the assigned retention schedule; identifies eligible files, removes from storage and schedules destruction; receives transfer forms from departments and verif
Maintains responsibility for file distribution; ensures files are properly and securely packaged; secures contents in mailing envelopes, protective folders, etc.; processes paperwork and distributes to the appropriate offices/personnel via County provided vehicles; receives required signatures; files receipt and processes; and refiles any returned records.