RECORDS SPECIALIST - 76003377 1

State of Florida•Doral, FL

About The Position

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol. If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV! Work collaboratively with law enforcement professionals and other stakeholders to provide high-level administrative support which will include answering incoming calls, providing customer service to internal and external customers, mail distribution, requisition of supplies, preparing correspondence, handling public requests, arranging meetings and travel requests and additional clerical duties as required. This position is also responsible for maintaining various databases.

Requirements

Have knowledge of general office procedures and basic filing practices.
Have skill in Microsoft Office Word, Excel and Access.
Have the ability to type letters, memoranda and other standard business forms in correct format using correct spelling, punctuation and grammar.
Have ability to deal with the public in a courteous and efficient manner.
Have ability to operate general office equipment.
Be skilled in communicating effectively, verbally and in writing.
Have ability to prioritize, organize and coordinate work assignments.
Have ability to establish and maintain effective working relationships with others.
A Level 2 background check, along with Criminal Justice Information System (CJIS) clearance, to include a fingerprint-based check of the criminal records of the FBI, as a condition of employment pursuant to Chapter 110.1127, 435 and 943, Florida Statutes.
High School Diploma or GED equivalent.
Notary Public Appointment (A Florida Notary Public commission is required and may be obtained during employment.)

Nice To Haves

Clerical experience (filing, typing, preparing, and maintaining records and/or reports).
Experience providing customer service in-person or via telephone.

Responsibilities

Work collaboratively with law enforcement professionals and other stakeholders to provide high-level administrative support
Answering incoming calls
Providing customer service to internal and external customers
Mail distribution
Requisition of supplies
Preparing correspondence
Handling public requests
Arranging meetings and travel requests
Additional clerical duties as required
Maintaining various databases