Records Specialist Associate

San Juan Regional Medical Center • Union, NJ

6d

About The Position

A career in Records will provide the opportunity to prepare and maintain records of infrastructure and pipe for field use within Records. This typically includes examining documents to verify completeness and accuracy of data and resolving discrepancies with document originators. Additionally, this may include developing and maintaining procedures and standards for maintaining documents and change control of documents, including document development, approval, production, distribution and amendment. Roles within Records are responsible for compliance, standards, training, reporting for regulatory requirements, operating procedures management, and rules and procedures that the organization, as well as all employees, must comply with. Records management teams are also responsible for housing all physical measurement copies that outline pipes and infrastructure so field services can locate appropriate infrastructure when needed.

Requirements

• Bachelor’s degree in engineering, utility-related field, GIS, surveying, process management, industrial engineering, or similar field
• 0 - 2 years of relevant experience
• Equivalent work experience may be considered in lieu of degree.
• Relevant work experience in a public or private utility, healthcare administration, or data management.
• General knowledge of databases; Microsoft Office (Excel, Word, Outlook)
• Strong analytical and problem-solving skills
• Ability to multi-task and handle pressure in a high volume, fast paced work environment
• Strong written and verbal communication skills
• Must foster an inclusive work environment and value all aspects of diversity
• Must promote a positive team environment
• Demonstrate(d) commitment to being innovative, accountable, and reliable
• At this time, SJI is only considering applicants authorized to work in the United States currently and in the future without the need for visa sponsorship.

Nice To Haves

• Maximo, Oracle, PowerBI, Laserfiche and/or other document management systems

Responsibilities

• Performing assigned tasks (under close supervision) that support day-to-day activities within the specific Records Department.
• Following appropriate methods and techniques in performing tasks.
• Planning and organizing improvement projects with guidance.
• Using established data, reports and previous results to identify inappropriate variances and concerns.
• Reporting inconsistent results to supervisor.
• Participating in group meetings.

Benefits

• Flexible vacation, Paid Time Off, and Sick Leave package
• Comprehensive Health, Dental, and Vision Insurance
• Short-term and Long-term Disability Insurance
• 401(k), with generous company match
• Employee Resource Groups to encourage employee engagement, nurture professional development, and foster an inclusive environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level