Records Mgmt Administrator

Planned Systems International, Inc. • Richland, WA

1d • Onsite

About The Position

Advanced Technologies and Laboratories (ATL), a Planned Systems International (PSI) company, is hiring for a Records Management Administrator in Richland, WA.
This position will support Navarro-ATL. Navarro-ATL is located in Richland, WA and operates, manages, and maintains the 222-S Laboratory Complex for the Department of Energy. Navarro-ATL members are Navarro Research and Engineering, Inc. (Oak Ridge, TN), and Advanced Technologies and Laboratories International (Gaithersburg, MD).
Essential Functions and Job Responsibilities
Performs a variety of specialized administrative tasks in support of management and staff in Records Management. Performs a variety of tasks to include but not limited to: creating and/or updating spreadsheets, tracking and monitoring data, preparing reports and presentations, updating internal databases/web sites, maintaining electronic and/or hardcopy files, and processing records into the DOE approved records management system. Responds to inquiries from internal and external contacts regarding general business operations, policies and/or procedures. Maintains sensitivity of confidential business or personal information.
Ensure proper records capture by processing records into the DOE approved records management system.
Act as the Records Management processing point of contact for field organizations, helping to ensure records capture processes are completed by assigned organizations.
Semi-skilled level with little instruction on daily work, general instructions on new assignments.
Researches, compiles data, and prepares reports.
Interfaces with and coordinates activities between various departments and outside organizations.
Communicates verbally and in writing with all employees.
Refers matters to appropriate staff and/or management for further resolution and follows up as appropriate.
Maintains confidentiality and uses tact, diplomacy, and practical knowledge in conducting daily work activities.
Understand departmental and company policies, procedures, and practices.
Understand and adhere to assigned Electronic Records Authorizations and associated processing guides for the processing of electronic records.
Other duties as assigned.

Requirements

• High school diploma and 3 to 5 years of relevant work experience or an equivalent combination of education, training, and experience.
• Working knowledge of commonly used computer applications such as Microsoft Office Suite.

Nice To Haves

• Ability to exercise and demonstrate good judgment within defined procedures and practices.
• Ability to select, adapt, and apply standard procedures for assigned tasks and known processes. Working knowledge in the use of related business systems and software.
• Experience with records and electronic records databases.

Responsibilities

• Performs a variety of specialized administrative tasks in support of management and staff in Records Management.
• Performs a variety of tasks to include but not limited to: creating and/or updating spreadsheets, tracking and monitoring data, preparing reports and presentations, updating internal databases/web sites, maintaining electronic and/or hardcopy files, and processing records into the DOE approved records management system.
• Responds to inquiries from internal and external contacts regarding general business operations, policies and/or procedures.
• Maintains sensitivity of confidential business or personal information.
• Ensure proper records capture by processing records into the DOE approved records management system.
• Act as the Records Management processing point of contact for field organizations, helping to ensure records capture processes are completed by assigned organizations.
• Semi-skilled level with little instruction on daily work, general instructions on new assignments.
• Researches, compiles data, and prepares reports.
• Interfaces with and coordinates activities between various departments and outside organizations.
• Communicates verbally and in writing with all employees.
• Refers matters to appropriate staff and/or management for further resolution and follows up as appropriate.
• Maintains confidentiality and uses tact, diplomacy, and practical knowledge in conducting daily work activities.
• Understand departmental and company policies, procedures, and practices.
• Understand and adhere to assigned Electronic Records Authorizations and associated processing guides for the processing of electronic records.
• Other duties as assigned.

Benefits

• PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance.
• Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses.
• The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested.
• We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED