Records Manager

Planned Systems International, Inc. • Richland, WA

22h • Onsite

About The Position

Advanced Technologies and Laboratories (ATL), a Planned Systems International (PSI) company, is hiring for a Records Manager in Richland, WA.
This position will support Navarro-ATL. Navarro-ATL is located in Richland, WA and operates, manages, and maintains the 222-S Laboratory Complex for the Department of Energy. Navarro-ATL members are Navarro Research and Engineering, Inc. (Oak Ridge, TN), and Advanced Technologies and Laboratories International (Gaithersburg, MD).
This position will be located at the Navarro-ATL business office in building 2425 Stevens Center Place, Richland, WA.
Lead the execution of assigned business or operations activities consistent with established goals and objectives while demonstrating creativity and mature judgment in solving complex or novel problems. Provide leadership, direction and integration of team members working within their assigned area of responsibility.
Responsible for providing guidance and support for the Records Management (RM) and Document Control (DC) programs. This includes but is not limited to leading the Records Management team in the use and maintenance of company records areas within the Hanford Site electronic records management system Integrated Document Management System (IDMS), and interfacing with various Hanford site system owners to ensure proper records capture. Responsible for assuring that Navarro-ATL is in compliance with applicable company, DOE, and regulatory agency records management requirements. Provide expertise to personnel and management regarding good practices for RM and DC. Perform and support the ongoing work processes for record copy capture, control, protection, retrieval, disposition, and for processing that information to the appropriate area for review and dispositioning.
Under general managerial oversight, promotes a positive, safety-conscious, and collaborative work environment consistent with the Navarro-ATL mission, vision, and values, based upon openness, trust, communication, teamwork, empowerment, innovation, and satisfaction.
Effectively leads team members, including establishing arrangements that allow them to perform effectively in their role.
Manages assigned scope and staff by ensuring adequate resources are provided, assigning, and tracking tasks, evaluating personnel performance, and providing professional development opportunities. Mentors, trains, coaches, and counsels staff in the effective development and delivery of assigned programs, projects, and deliverables. Identifies opportunities for improvement, including professional development, training, ongoing review of work products/deliverables, and adjustments to schedule.
Responsible for ensuring that Navarro-ATL policies and procedures are in compliance with applicable company, DOE, and regulatory agency records management requirements.
Leads records team and identified record Points of Contact to assist internal customers in defining and implementing individual record processes to ensure proper records capture.
Assists record producers in determining appropriate record classification levels for records (e.g. ‘OUO’, etc.)
Assists users with identification and validation of record material, including quality assurance and essential records.
Participate in and collaborate with Other Hanford Contractors on One Hanford records topics.
Perform assigned RM functions (e.g., records acceptance, verification, indexing, media conversion, storage, index search and records retrieval, etc.).
Perform database and record copy search and retrieval to support customer needs.
Assesses the RM/DC programs and develops initiatives for improvement.
Responsible for the preparation of Records Inventory and Disposition Schedules (RIDS) and in the transfer of records to an authorized storage location.
Approve use of Electronic Records Authorizations (ERA) to establish record areas within IDMS.
Manage IDMS workflow permissions and permissions for both collaborative and records areas.
Develop reports, analysis, and metrics from various Navarro-ATL and Hanford Site databases.
Other duties as assigned.

Requirements

• Bachelor’s degree (BA/BS) in related discipline and 10 years of related work experience in records management or related areas, or an equivalent combination of education and/or experience.
• Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.

Nice To Haves

• Nationally recognized Records or Archivist Certification.
• Extensive experience with Electronic Records databases.

Responsibilities

• Lead the execution of assigned business or operations activities consistent with established goals and objectives while demonstrating creativity and mature judgment in solving complex or novel problems.
• Provide leadership, direction and integration of team members working within their assigned area of responsibility.
• Responsible for providing guidance and support for the Records Management (RM) and Document Control (DC) programs.
• Responsible for assuring that Navarro-ATL is in compliance with applicable company, DOE, and regulatory agency records management requirements.
• Provide expertise to personnel and management regarding good practices for RM and DC.
• Perform and support the ongoing work processes for record copy capture, control, protection, retrieval, disposition, and for processing that information to the appropriate area for review and dispositioning.
• Under general managerial oversight, promotes a positive, safety-conscious, and collaborative work environment consistent with the Navarro-ATL mission, vision, and values, based upon openness, trust, communication, teamwork, empowerment, innovation, and satisfaction.
• Effectively leads team members, including establishing arrangements that allow them to perform effectively in their role.
• Manages assigned scope and staff by ensuring adequate resources are provided, assigning, and tracking tasks, evaluating personnel performance, and providing professional development opportunities.
• Mentors, trains, coaches, and counsels staff in the effective development and delivery of assigned programs, projects, and deliverables.
• Identifies opportunities for improvement, including professional development, training, ongoing review of work products/deliverables, and adjustments to schedule.
• Responsible for ensuring that Navarro-ATL policies and procedures are in compliance with applicable company, DOE, and regulatory agency records management requirements.
• Leads records team and identified record Points of Contact to assist internal customers in defining and implementing individual record processes to ensure proper records capture.
• Assists record producers in determining appropriate record classification levels for records (e.g. ‘OUO’, etc.)
• Assists users with identification and validation of record material, including quality assurance and essential records.
• Participate in and collaborate with Other Hanford Contractors on One Hanford records topics.
• Perform assigned RM functions (e.g., records acceptance, verification, indexing, media conversion, storage, index search and records retrieval, etc.).
• Perform database and record copy search and retrieval to support customer needs.
• Assesses the RM/DC programs and develops initiatives for improvement.
• Responsible for the preparation of Records Inventory and Disposition Schedules (RIDS) and in the transfer of records to an authorized storage location.
• Approve use of Electronic Records Authorizations (ERA) to establish record areas within IDMS.
• Manage IDMS workflow permissions and permissions for both collaborative and records areas.
• Develop reports, analysis, and metrics from various Navarro-ATL and Hanford Site databases.
• Other duties as assigned.

Benefits

• PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance.
• Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses.
• The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested.
• We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager