Records Manager

TEXAS MUNICIPAL RETIREMENT SYSTEM•Austin, TX

2d•Hybrid

About The Position

The Records Manager is responsible for developing, implementing, and leading a comprehensive records management program and responsible for managing a team that ensures the proper creation, classification, maintenance, protection, retrieval, and disposition of organizational records across all physical and electronic formats.

Requirements

Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, or a related field. Or equivalent experience.
Five or more years of professional experience in records, information governance, or related work.
Three or more years of management experience.
Strong working knowledge of records lifecycle management, maintaining retention schedule, and regulatory compliance.
Experience with EDRMS platforms, imaging systems, and digital records workflows.
Excellent organizational, analytical, and communication skills.
Ability to work collaboratively with cross functional teams and manage multiple priorities.

Nice To Haves

Certifications such as CRM, CRA, IGP, or equivalent.
Three or more years of management experience with records management teams.
Experience with public sector recordkeeping standards.
Ability to lead and coach others
Technology forward approach
Public service mindset
Effective communicator
Intellectual curiosity
Accuracy and attention to detail
Policy interpretation and regulatory literacy
Strong Relationship building skills
Process improvement mindset
High integrity and stewardship of sensitive information

Responsibilities

Manages the daily operations of records processing, classification, maintenance and retention; ensure compliance with applicable regulations, policies and procedures.
Oversees processing and distribution of incoming and outgoing mail; monitors and ensures proper postage processing and the maintenance of postage meter equipment.
Supervises staff to include prioritizing and assigning work, conducting performance evaluations, ensuring staff is trained and follow policies and procedures, maintaining a healthy and safe working environment, and making hiring and disciplinary recommendations.
Updates and maintains TMRS’ records retention schedule. Ensures TMRS’ records retention schedule meets the requirements established by the State of Texas.
Serves as liaison with vendors regarding records management equipment and mail services, monitors processing schedules, and reviews vendor invoices for payment approval and timely processing.