Records Manager

TEXAS MUNICIPAL RETIREMENT SYSTEM • Austin, TX

4d • Hybrid

About The Position

The Records Manager is responsible for developing, implementing, and leading a comprehensive records management program and responsible for managing a team that ensures the proper creation, classification, maintenance, protection, retrieval, and disposition of organizational records across all physical and electronic formats.

Requirements

• Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, or a related field. Or equivalent experience.
• Five or more years of professional experience in records, information governance, or related work.
• Three or more years of management experience.
• Strong working knowledge of records lifecycle management, maintaining retention schedule, and regulatory compliance.
• Experience with EDRMS platforms, imaging systems, and digital records workflows.
• Excellent organizational, analytical, and communication skills.
• Ability to work collaboratively with cross-functional teams and manage multiple priorities.

Nice To Haves

• Certifications such as CRM, CRA, IGP, or equivalent.
• Three or more years of management experience with records management teams.
• Experience with public sector recordkeeping standards.

Responsibilities

• Manages the daily operations of records processing, classification, maintenance and retention; ensure compliance with applicable regulations, policies and procedures.
• Oversees processing and distribution of incoming and outgoing mail; monitors and ensures proper postage processing and the maintenance of postage meter equipment.
• Oversees processing and distribution of incoming and outgoing mail; monitors and ensures proper postage processing and the maintenance of postage meter equipment.
• Supervises staff to include prioritizing and assigning work, conducting performance evaluations, ensuring staff is trained and follow policies and procedures, maintaining a healthy and safe working environment, and making hiring and disciplinary recommendations.
• Updates and maintains TMRS’ records retention schedule.
• Ensures TMRS’ records retention schedule meets the requirements established by the State of Texas.
• Serves as liaison with vendors regarding records management equipment and mail services; monitors processing schedules; and reviews vendor invoices for payment approval and timely processing.

Benefits

• Participation in TMRS pension plan, with a 2:1 organization match
• Optional participation in a 457(b) deferred compensation plan
• Medical, dental, and vision insurance at no cost to employees
• Hybrid work opportunities; 12 paid holidays; generous leave

What This Job Offers

• Job Type: Full-time
• Career Level: Manager