Records Management Specialist

Koniag Government Services • Huntsville, AL

1d • Onsite

About The Position

Koniag IT Systems, LLC a Koniag Government Services company, is seeking a Records Management Specialist with a Secret security clearance to support KITS and our government customer in Huntsville, AL. This is an onsite position. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. Koniag IT Systems, LLC a Koniag Government Services company, is seeking a Records Management Specialist I to support our Army customer in Huntsville, Alabama. This on-site role will focus on providing comprehensive records management support for Army Materiel Command (AMC) Headquarters, encompassing all phases of the records lifecycle. The ideal candidate will have experience with records management principles and practices, SharePoint Online, and federal records requirements. This position requires on-site presence in Huntsville, Alabama. Essential Functions, Responsibilities & Duties may include, but are not limited to: The Records Management Specialist I will be responsible for supporting the implementation and maintenance of effective records management practices across HQ AMC. Principal responsibilities will include but are not limited to: Conduct thorough assessments of existing records management practices Verify the appointment of records coordinators throughout the organization Inventory physical records and document storage locations Audit SharePoint Online (SPO) permissions and file plans Confirm adherence to established records management policies and procedures Develop or validate detailed inventories of all records, both physical and digital Identify areas for improvement in records management processes Implement the Army's standardized classification system within SharePoint Online Organize records by mission set, record type, and sensitivity level Ensure records are easily retrievable through proper organization and metadata Maintain proper indexing of records and prevent commingling of different record types Support the implementation of the Army's retention schedule Apply appropriate retention labels to electronic records in SharePoint Online Oversee timely and secure disposition of records according to retention schedules Verify label accuracy prior to record deletion Coordinate with HQDA for digitization of long-term records when necessary Ensure quality control in the digitization process Support proper archiving of digitized records within SharePoint Online Assist in ensuring compliance with relevant regulations (HIPAA, FOIA/PA, etc.) Help identify and mitigate risks related to data security, breaches, and loss of records Support the development and delivery of tailored records management training Provide ongoing customer support for records and publications management Maintain records management support infrastructure (mailbox, Teams channels, etc.) Assist with continuous monitoring of records management processes Support the development of process improvement recommendations Help maintain SharePoint Online libraries and related documentation Collaborate closely with HQ AMC Records Coordinators

Requirements

• Associate's degree in Library Science, Information Management, or related field; Bachelor's degree preferred
• 1-3 years of experience in records management, information management, or related role
• Experience with electronic document management systems (SharePoint preferred)
• Familiarity with records lifecycle management principles and practices
• Basic understanding of federal records requirements
• Knowledge of records management principles and best practices
• Experience with SharePoint Online document libraries and permissions
• Understanding of records classification and organization methods
• Familiarity with records retention concepts and practices
• Basic knowledge of records disposition processes
• Ability to inventory and catalog physical and electronic records
• Experience creating and maintaining file plans
• Understanding of metadata and its application in records management
• Basic knowledge of relevant regulations (HIPAA, FOIA/PA, etc.)
• Attention to detail and accuracy in records handling
• Experience providing customer support for information management
• Basic understanding of digitization processes and quality control
• Ability to develop and deliver basic training materials
• Good communication skills, both written and verbal
• Organizational skills and ability to manage multiple priorities
• Experience collaborating with various stakeholders
• Basic understanding of information security concepts
• Ability to follow established procedures and guidelines
• Proficiency with Microsoft Office applications
• Willingness to work on-site in Huntsville, Alabama
• Secret clearance

Nice To Haves

• Bachelor's degree in Library Science, Information Management, or related field
• Records management certification (CRM, IGP, or similar)
• Experience working in Army or DoD records management
• Knowledge of Army records management regulations and policies
• Experience with Army records retention schedules
• Familiarity with federal records management requirements
• Background in information governance principles
• Experience with SharePoint Online administration
• Knowledge of Microsoft 365 retention policies and labels
• Experience with records digitization projects
• Understanding of risk management in records handling
• Background in process improvement methodologies
• Experience conducting records management audits
• Familiarity with compliance monitoring for records programs
• Knowledge of archival principles and practices
• Experience with electronic records management tools beyond SharePoint

Responsibilities

• Conduct thorough assessments of existing records management practices
• Verify the appointment of records coordinators throughout the organization
• Inventory physical records and document storage locations
• Audit SharePoint Online (SPO) permissions and file plans
• Confirm adherence to established records management policies and procedures
• Develop or validate detailed inventories of all records, both physical and digital
• Identify areas for improvement in records management processes
• Implement the Army's standardized classification system within SharePoint Online
• Organize records by mission set, record type, and sensitivity level
• Ensure records are easily retrievable through proper organization and metadata
• Maintain proper indexing of records and prevent commingling of different record types
• Support the implementation of the Army's retention schedule
• Apply appropriate retention labels to electronic records in SharePoint Online
• Oversee timely and secure disposition of records according to retention schedules
• Verify label accuracy prior to record deletion
• Coordinate with HQDA for digitization of long-term records when necessary
• Ensure quality control in the digitization process
• Support proper archiving of digitized records within SharePoint Online
• Assist in ensuring compliance with relevant regulations (HIPAA, FOIA/PA, etc.)
• Help identify and mitigate risks related to data security, breaches, and loss of records
• Support the development and delivery of tailored records management training
• Provide ongoing customer support for records and publications management
• Maintain records management support infrastructure (mailbox, Teams channels, etc.)
• Assist with continuous monitoring of records management processes
• Support the development of process improvement recommendations
• Help maintain SharePoint Online libraries and related documentation
• Collaborate closely with HQ AMC Records Coordinators

Benefits

• health insurance
• dental and vision insurance
• 401K with company matching
• flexible spending accounts
• paid holidays
• three weeks paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree