Records Management Specialist

Koniag Government Services, LLC•Huntsville, AL

2d•Onsite

About The Position

Koniag IT Systems, LLC a Koniag Government Services company, is seeking a Records Management Specialist with a Secret security clearance to support KITS and our government customer in Huntsville, AL. This is an onsite position. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. Koniag IT Systems, LLC a Koniag Government Services company, is seeking a Records Management Specialist I to support our Army customer in Huntsville, Alabama. This on-site role will focus on providing comprehensive records management support for Army Materiel Command (AMC) Headquarters, encompassing all phases of the records lifecycle. The ideal candidate will have experience with records management principles and practices, SharePoint Online, and federal records requirements. This position requires on-site presence in Huntsville, Alabama. Essential Functions, Responsibilities & Duties may include, but are not limited to: The Records Management Specialist I will be responsible for supporting the implementation and maintenance of effective records management practices across HQ AMC. Principal responsibilities will include but are not limited to:

Requirements

Associate's degree in Library Science, Information Management, or related field; Bachelor's degree preferred
1-3 years of experience in records management, information management, or related role
Experience with electronic document management systems (SharePoint preferred)
Familiarity with records lifecycle management principles and practices
Basic understanding of federal records requirements
Knowledge of records management principles and best practices
Experience with SharePoint Online document libraries and permissions
Understanding of records classification and organization methods
Familiarity with records retention concepts and practices
Basic knowledge of records disposition processes
Ability to inventory and catalog physical and electronic records
Experience creating and maintaining file plans
Understanding of metadata and its application in records management
Basic knowledge of relevant regulations (HIPAA, FOIA/PA, etc.)
Attention to detail and accuracy in records handling
Experience providing customer support for information management
Basic understanding of digitization processes and quality control
Ability to develop and deliver basic training materials
Good communication skills, both written and verbal
Organizational skills and ability to manage multiple priorities
Experience collaborating with various stakeholders
Basic understanding of information security concepts
Ability to follow established procedures and guidelines
Proficiency with Microsoft Office applications
Willingness to work on-site in Huntsville, Alabama
Secret clearance

Nice To Haves

Bachelor's degree in Library Science, Information Management, or related field
Records management certification (CRM, IGP, or similar)
Experience working in Army or DoD records management
Knowledge of Army records management regulations and policies
Experience with Army records retention schedules
Familiarity with federal records management requirements
Background in information governance principles
Experience with SharePoint Online administration
Knowledge of Microsoft 365 retention policies and labels
Experience with records digitization projects
Understanding of risk management in records handling
Background in process improvement methodologies
Experience conducting records management audits
Familiarity with compliance monitoring for records programs
Knowledge of archival principles and practices
Experience with electronic records management tools beyond SharePoint

Responsibilities

Conduct thorough assessments of existing records management practices
Verify the appointment of records coordinators throughout the organization
Inventory physical records and document storage locations
Audit SharePoint Online (SPO) permissions and file plans
Confirm adherence to established records management policies and procedures
Develop or validate detailed inventories of all records, both physical and digital
Identify areas for improvement in records management processes
Implement the Army's standardized classification system within SharePoint Online
Organize records by mission set, record type, and sensitivity level
Ensure records are easily retrievable through proper organization and metadata
Maintain proper indexing of records and prevent commingling of different record types
Support the implementation of the Army's retention schedule
Apply appropriate retention labels to electronic records in SharePoint Online
Oversee timely and secure disposition of records according to retention schedules
Verify label accuracy prior to record deletion
Coordinate with HQDA for digitization of long-term records when necessary
Ensure quality control in the digitization process
Support proper archiving of digitized records within SharePoint Online
Assist in ensuring compliance with relevant regulations (HIPAA, FOIA/PA, etc.)
Help identify and mitigate risks related to data security, breaches, and loss of records
Support the development and delivery of tailored records management training
Provide ongoing customer support for records and publications management
Maintain records management support infrastructure (mailbox, Teams channels, etc.)
Assist with continuous monitoring of records management processes
Support the development of process improvement recommendations
Help maintain SharePoint Online libraries and related documentation
Collaborate closely with HQ AMC Records Coordinators