Records Management Specialist

ASRC Federal•Boston, MA

19h•Onsite

About The Position

Agile Decision Sciences LLC is seeking a Records Management Specialist 3 (RMS 3) to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with library and records management services. For this role, ASRC staff support the successful operation of a records center managing both electronic and hardcopy records on-site at EPA's location in Boston, MA. The majority of the work is performed on site, but some remote work is available on a weekly basis. The RMS provides technical support for records management programs, dockets, records centers, or other information service under supervision. The RMS may assist in planning and program development, analysis of records or docket management problems, and design of strategies to meet ongoing records or docket management needs. Specific technical duties may include, but are not limited to: Response to inquiries Collection maintenance and retrieval tasks Records cataloguing/indexing metadata Federal records schedule assignment and quality assurance of metadata entry Equipment maintenance Use of automated information systems, such as the Federal Docket Management System (FDMS), the Superfund Enterprise Management System (SEMS), the Agency Records Management System (ARMS), and/or other related region specific or national systems Assisting EPA clients with storage procedures and conducting records inventories Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media Tracking daily activity data and collecting data for weekly and monthly reports Learning and using standard operating procedures and work instructions Updating for providing recommendations for documentation or providing feedback for improving workflows and work instructions Identifying innovations for records and information support Developing and presenting trainings to Task Order colleagues and EPA clients

Requirements

Bachelor's degree and 3 years of records management experience.
Experience with information technology as it relates to records, data centers, and digitization
Proficient experience with MS Office including Word, Excel with formulas, PowerPoint, and SharePoint
Strong experience in Quality Assurance
Self-motivated and highly organized with great attention to detail
Customer service skills and strong organizational skills with the ability to work independently and on a team, to communicate effectively and courteously with colleagues and customers, and to prioritize and manage multiple on-going projects
Permanent Residency or US Citizenship is required for the Public Trust clearance
Physical requirements: Full range of arm movement (e.g., lifting above the head); ability to load paper in a scanner; ability to perform data entry; sit and stand for long periods of time; climb a step ladder to reach higher shelves; ability to lift at least 40 pounds of weight on a semi-daily basis; ability to push or pull up to 650 pounds on a cart, and the ability to bend, stoop, and kneel.

Nice To Haves

NARA Federal Records Management Certificate desirable

Responsibilities

Response to inquiries
Collection maintenance and retrieval tasks
Records cataloguing/indexing metadata
Federal records schedule assignment and quality assurance of metadata entry
Equipment maintenance
Use of automated information systems, such as the Federal Docket Management System (FDMS), the Superfund Enterprise Management System (SEMS), the Agency Records Management System (ARMS), and/or other related region specific or national systems
Assisting EPA clients with storage procedures and conducting records inventories
Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media
Tracking daily activity data and collecting data for weekly and monthly reports
Learning and using standard operating procedures and work instructions
Updating for providing recommendations for documentation or providing feedback for improving workflows and work instructions
Identifying innovations for records and information support
Developing and presenting trainings to Task Order colleagues and EPA clients