Records Management Specialist

TeleSolv Consulting • Idaho Falls, ID

4d

About The Position

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a Records Management Specialist.

The Records Management Specialist provides senior-level administrative, records management, and workflow coordination support to leadership within NE‑8, NE‑82, and GC‑72. This position plays a critical role in ensuring accurate records handling, effective information management, proper document routing, and compliance with federal records policies. The Specialist also supports executive leaders by coordinating meetings, managing document review processes, and maintaining organized, accessible recordkeeping systems.

Success in this role requires exceptional attention to detail, the ability to manage sensitive information, professionalism, and the capability to operate in a fast‑paced government environment.

Requirements

• Must be a U.S. Citizen
• Must hold a Public Trust Level 3
• Bachelor’s degree preferred; equivalent experience accepted.
• Strong knowledge of federal records management principles and regulations (e.g., NARA, Federal Government Orders); meticulous organizational skills; experience with electronic document management systems;
• Demonstrated experience in records management, administrative support, or executive office operations, preferably in a government environment.
• Strong knowledge of records management principles, filing systems, and document control practices.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to maintain confidentiality and handle sensitive or classified materials appropriately.
• Strong organizational, analytical, and multitasking abilities.
• High attention to detail, quality, and accuracy.
• Ability to work collaboratively and professionally across multiple organizational levels.

Nice To Haves

• Experience working in a federal or government agency environment.
• Knowledge of federal records management requirements and information governance standards.
• Familiarity with government correspondence systems, visitor processing procedures, and executive support practices.

Responsibilities

• Maintain, organize, and update records, files, and document repositories in accordance with government agency records management policies.
• Ensure proper storage, tracking, archiving, and disposition of documents, both electronic and hard copy.
• Support compliance with federal records retention schedules and information governance requirements.
• Manage tracking systems, databases, and logs relating to record status, review cycles, and required actions.
• Coordinate retrieval, preparation, routing, and dissemination of records for internal and external requests.
• Maintain official correspondence files, meeting documentation, and program-specific records.
• Track and coordinate documents requiring legal review for GC‑72, ensuring timely routing and completion.
• Conduct quality checks for accuracy, completeness, formatting, and compliance prior to submission.
• Support development and preparation of reports, presentations, and briefing materials.
• Provide high-level administrative support to senior program leadership to ensure smooth office operations.
• Manage incoming correspondence, including review, sorting, prioritization, and distribution.
• Maintain certification and training records for the organization.
• Serve as an information conduit between leadership, staff, and external stakeholders

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level