Records Management Specialist

BB&E•Mountain View, CA

About The Position

BB&E is seeking a dynamic and detail-oriented Records Management Specialist to join our team supporting our NASA Environmental Services contract at Ames Research Center in Mountain View, CA.

Requirements

A strong background in environmental compliance and restoration is required
Must be adept at problem-solving, including identifying issues and developing solutions
Demonstrate exceptional project management skills and abilities
Able to communicate clearly, both written and orally
Able to effectively read and interpret information, present numerical data, and skillfully gather and analyze information
Able to prioritize assignments to use time efficiently
Must be dependable, able to follow instructions, and be responsive to management direction
Knowledge and experience with California or Federal Environmental laws and regulations
Minimum 5 years’ experience in Environmental Restoration Records Management is required
A bachelor’s degree in engineering or sciences is required ; a master's degree is desired
Must be able to walk, sit, and/or stand for extended periods for multiple days/weeks
Able to operate office equipment, including computer, copy machine, phone, etc.
Capable of light lifting, up to 50 lbs.
Able to work both indoor/outdoor (with exposure to the elements)
Able to walk/climb/knee/crouch and reach
Able to work on rough terrain when necessary
Able to work in confined spaces and/or heights
Able to wear the required PPE, minimally use gloves, a hard hat, a respirator, and steel-toe boots that may be in combination with protective clothing/suits, a respirator, and/or a fall restraint/recovery harness
Exposure to hazards/contaminants at times

Nice To Haves

Professional registration and/or certifications in fields of expertise preferred

Responsibilities

Full document lifecycle management of NASA Ames Restoration records
Interpret and apply regulations governing written and electronic records maintenance, retention/ retrieval to support physical configuration audits, engineering requirements verification closure activities, project and management status reviews.
Protect sensitive and/or permanent records with proper disposition and user access controls
Publish quarterly updates to the Federal Administrative Record Index for public viewing and public notices when documents are available for viewing
Record changes to document management and update the standard operating procedures and the Ames Environmental Records Management Plan
Maintains an information system for tracking quality assurance programmatic/resource information.
Provide management and project personnel with expert advice, guidance and recommendations regarding agency records management policies and procedures.
Prepare necessary NASA forms for the disposition, transfer and/or destruction of electronic artifacts in coordination with Division Records Custodians and OSI Records Liaison Officer.
Collaborate with other departments and NASA Centers, as required.

Benefits

Competitive compensation packages
Participation in the Employee Stock Ownership Plan – BB&E is 100% employee-owned!
Discretionary bonus
Medical, Dental, and Vision Insurance with health care concierge
Employer provided Short-Term & Long-Term disability
Employer provided Life insurance
Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits
Generous PTO plus 11 paid holidays
Traditional & Roth 401(k) options with fully vested employer match
Tuition reimbursement & professional development
Employee referral program
Employee discounts
Employee Assistance Program (EAP)
Pet insurance discount