Records Management Officer

State of Ohio • Columbus, OH

15h

About The Position

The State of Ohio is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, religion, age, disability or military states in employment provision of services. If contacted for an interview, an applicant who requires special accommodations, due to a disability, should notify the office so that the proper arrangements can be made. IMPORTANT - If attaching a document that contains your Social Security Number (SSN), please redact SSN before attaching if to your submission. Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication. -Or equivalent of Minimum Class Qualifications for Employment noted above. It is our honor and privilege to provide comfort and care to Ohio's heroes — wartime veterans from all across the state and all branches of service. WHO ARE WE? The Ohio Department of Veterans Services (ODVS) has the declared mission “to provide opportunities and resources for our veteran community through advocacy, collaboration, and partnerships.” Founded in 2008, ODVS serves those who served through a variety of programs, events, resources, and outreach efforts that honor veterans and connect them and their loved ones to well-earned benefits. To learn more about us, visit https
://dvs.ohio.gov/what-we-do/work-at-odvs WHAT’S IN IT FOR YOU? Starting Hourly Pay\: $21.93 with your first raise at 6 months. Scheduled pay increases throughout your early years of service. Longevity increases start at your fifth year and grows as long as you stay with the State of Ohio Tuition Reimbursement of up to $5,000 through the union benefits trust Incredible Medical Coverage begins the 1st of the month following your Start Date Generous Benefits Package Including Vacation, Sick, Holiday, and Personal Leave Retirement/pension, deferred compensation, credit union benefits available View our full benefits package on https
://careers.ohio.gov/why-work-for-state-of-ohio KEY JOB RESPONSIBILITIES Responsibilities include but are not limited to: Manages the Military records Maintenance Program, assists in establishing procedures for security, maintenance & storage of confidential records. Responds to requests for documents from members of the public (e.g., veterans, funeral homes, County Veteran Service Offices, veteran organizations, federal & state agencies/offices, & individuals providing appropriate authorization) Serves as agency point of contact for public records requests Works with DVS legal office, overseeing DVS’s record management program. Provides routine administrative support\: (e.g., composes correspondence & prepares outgoing mail utilizing the Microsoft Office platform; assists with mailing projects; prepares reports as assigned; copies, files, emails, &/or faxes materials); performs other duties as assigned. If you are ready for the next great step in your career……Come join us Helpful Tips Application Procedures: To be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.) When completing your online application, be sure to clearly describe how you meet each minimum qualifications outlined on this job posting. We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your online application. You can check the status of your application anytime by signing into your profile on this website. We will communicate with you through the email you provided in your profile and job application. Applications must be received no later than 11\:59PM of the posting deadline date listed. Applications received after 11\:59PM on the deadline date will not be considered. Applications must be submitted online at http
://careers.ohio.gov . Paper applications will not be accepted or considered. The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services. The Ohio Department of Veterans Services does not discriminate on the basis of race, religion, color, sexual orientation, national origin, ancestry, age, sex, gender identity or expression, mental or physical disability, genetic information, veteran status and/or military status in employment or the provision of services. Provides advice and consultation on confidential document management to department administrators, government officials or private agencies & other department personnel. Provides information briefings to county veteran service officers as required. Provides routine administrative support\: (e.g., composes correspondence & prepares outgoing mail utilizing the Microsoft Office platform; assists with mailing projects; prepares reports as assigned; copies, files, emails, &/or faxes materials); performs other duties as assigned.

Requirements

• Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages
• 1 course or 3 mos. exp. in records management
• 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.
• Or equivalent of Minimum Class Qualifications for Employment noted above.

Responsibilities

• Manages the Military records Maintenance Program, assists in establishing procedures for security, maintenance & storage of confidential records.
• Responds to requests for documents from members of the public (e.g., veterans, funeral homes, County Veteran Service Offices, veteran organizations, federal & state agencies/offices, & individuals providing appropriate authorization)
• Serves as agency point of contact for public records requests
• Works with DVS legal office, overseeing DVS’s record management program.
• Provides routine administrative support\: (e.g., composes correspondence & prepares outgoing mail utilizing the Microsoft Office platform; assists with mailing projects; prepares reports as assigned; copies, files, emails, &/or faxes materials); performs other duties as assigned.
• Provides advice and consultation on confidential document management to department administrators, government officials or private agencies & other department personnel.
• Provides information briefings to county veteran service officers as required.
• Provides routine administrative support\: (e.g., composes correspondence & prepares outgoing mail utilizing the Microsoft Office platform; assists with mailing projects; prepares reports as assigned; copies, files, emails, &/or faxes materials); performs other duties as assigned.

Benefits

• Starting Hourly Pay\: $21.93 with your first raise at 6 months.
• Scheduled pay increases throughout your early years of service.
• Longevity increases start at your fifth year and grows as long as you stay with the State of Ohio
• Tuition Reimbursement of up to $5,000 through the union benefits trust
• Incredible Medical Coverage begins the 1st of the month following your Start Date
• Generous Benefits Package Including Vacation, Sick, Holiday, and Personal Leave
• Retirement/pension, deferred compensation, credit union benefits available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed