Records Management Officer BORM 20017930
About The Position
· Requires considerable knowledge in records management in order to manage system for records retention and disposal · Prepare files and documents for scanning · Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff · Index documents stored on document imaging software (Onbase) · Prepares correspondence and records in response to public record requests · Prepare exemplification documents and certificate of inmate status · Operate microfilm equipment (e.g., paper converter, viewer, photocopier) · Operate scanning equipment · Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment · Responsible for working with service representatives on repairs of equipment · Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations · May function as lead worker over clerical employees involved in records maintenance activities · Trains staff on procedures for maintenance and storage of records · Establishes due dates in responding to requests · Assist staff in resolving problems regarding equipment · Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests · Handles ingoing and outgoing mail · Explains procedures and answers questions · Inventories, orders, supplies and stocks shelves Performs other general clerical duties as assigned/directed by supervisor or designee.
Requirements
- Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages
- 1 course or 3 mos. exp. in records management
- 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication
- Or equivalent of Minimum Class Qualifications for Employment noted above
- Job Skills: Records Management
Responsibilities
- Manage system for records retention and disposal
- Prepare files and documents for scanning
- Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
- Index documents stored on document imaging software (Onbase)
- Prepares correspondence and records in response to public record requests
- Prepare exemplification documents and certificate of inmate status
- Operate microfilm equipment (e.g., paper converter, viewer, photocopier)
- Operate scanning equipment
- Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment
- Responsible for working with service representatives on repairs of equipment
- Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
- May function as lead worker over clerical employees involved in records maintenance activities
- Trains staff on procedures for maintenance and storage of records
- Establishes due dates in responding to requests
- Assist staff in resolving problems regarding equipment
- Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
- Handles ingoing and outgoing mail
- Explains procedures and answers questions
- Inventories, orders, supplies and stocks shelves
- Performs other general clerical duties as assigned/directed by supervisor or designee
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
