Records Clerk and Clery Compliance Officer
About The Position
Monmouth University is seeking applications for a Records Clerk and Clery Compliance Officer in the Monmouth University Police Department. The Records Clerk and Clery Compliance Officer performs a variety of administrative and clerical duties related to the maintenance, processing, and security of police records and reports for the University Police Department. This civilian position plays a key role in supporting law enforcement operations by ensuring the accurate entry, organization, retrieval, and dissemination of sensitive information in compliance with university policy, state and federal laws, and criminal justice standards. The Records Clerk and Clery Compliance Officer provides exceptional customer service to members of the campus community, law enforcement agencies, and the public, while maintaining strict confidentiality and professionalism. This is an in-person, on-campus, non-remote position.
Requirements
- High school diploma or GED.
- Three (3) + years of clerical, records management, or administrative experience.
- Working knowledge of office procedures, records management principles, and data entry practices.
- Intermediate knowledge of computer software including Microsoft Office Suite and records management systems.
- Ability to learn and apply federal and state laws governing police records and information security.
- Excellent attention to detail, organizational skills, and ability to manage confidential materials.
- Strong communication and customer service skills; ability to interact effectively with diverse populations.
Nice To Haves
- Associate degree in criminal justice, business administration, or a related field.
- Experience using law enforcement databases or similar systems.
- Experience in a law enforcement or public safety setting.
- Knowledge of Clery Act reporting requirements and campus safety regulations.
- Certification or training in records management, public records, or CJIS compliance.
Responsibilities
- Receive, review, and process police reports, citations, arrest records, incident logs, and related documentation.
- Collect data from patrol, traffic and detective bureau and dispatch.
- Maintain accurate and up-to-date electronic and physical records using records management systems and applicable databases.
- Ensure compliance with records retention schedules, confidentiality laws (such as FERPA, CJIS, and state public records acts), and departmental policies.
- Respond to requests for police reports, background checks, and public records in accordance with established procedures.
- Create and maintain procedure manuals for records.
- Maintain schedule to retain and/or destroy records.
- Assist law enforcement personnel, university departments, and the public with records inquiries while protecting restricted or confidential information.
- Prepare statistical and administrative reports related to crime data, arrests, or other police activities as required.
- Coordinate the release, expungement, sealing, or destruction of records following legal and departmental guidelines.
- Verify data accuracy, correct discrepancies, and ensure timely filing of all documents.
- Support audits and inspections by internal or external agencies.
- Creates and maintains an accurate filing system of electronic and paper based police records, reports, logs, case files, and other departmental documentation and materials in accordance with all applicable guidelines, standards and requirements.
- Assists with the Telestaff law enforcement scheduling system.
- Serve as the Body Worn Camera and Mobile Video Recorder Administrator and oversee the management of both programs.
- Issuing, using and maintaining Body Worn Camera’s, ensuring that cameras are properly assigned, used and maintained according to department policies.
- Training and Oversight – provide training to officers on proper use and maintenance of BWCs as well as reviewing & evaluating program effectiveness.
- Data Management – reviewing, downloading and purging captured data and identifying any significant issues with camera maintenance.
- Policy & Procedure Review – regularly reviewing and updating policies related to BWCs to ensure compliance with legal standards and department guidelines.
- Review and redact data and ensure release is in accordance with federal, state and local statutes and established policies and procedures.
- Custodian of Records and disseminator of information in accordance with Attorney General Guidelines and Monmouth University polices and administrative regulations.
- Serve as Clery Records Custodian and Campus Safety Survey Administrator, overseeing reporting, recordkeeping, and awareness campaigns.
- Assist the Assistant Dean of Students with the development and publication of the annual Guide to a Safe Campus in compliance with federal mandates.
Benefits
- 403(b) Retirement Plan (8% employer contribution)
- Generous Paid Time Off
- Medical, Dental & Vision Insurance Benefits
- Tuition Remission for employee upon hire
- Tuition Remission for spouse or civil-union partner and IRS dependent after one-year of full-time continuous employment
- Employer paid Short & Long-Term Disability
- Employer sponsored Life Insurance
- Employee Assistance Program (EAP), FSA, Telehealth and more
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
