Records and Information Analyst, Senior, Lead

UNS Energy Corporation•Tucson, AZ

61d

About The Position

The Land Records & Information Role plays a vital role in managing the intake, organization, and lifecycle of land-related records and documentation for the Land Resources Department. This position supports enterprise-wide information governance and spatial data strategies that ensure regulatory compliance, enhance operational decision-making, and improve data integrity across departments. This position ensures that both physical and electronic records—such as deeds, easements, permits, and project files—are accurately captured, securely stored, and readily accessible. The role supports departmental operations by maintaining compliance with internal policies and external regulations, promoting best practices in records management, and delivering responsive service to internal and external stakeholders. This role evolves from fundamental operational efficiency tasks such as recordkeeping and intake coordination to strategic oversight of data governance, regulatory compliance, and risk mitigation offering opportunities for professional growth and leadership in information management.

Requirements

Bachelor’s degree in information Management, Library Science, Land Management, Business Administration or related field.
Equivalent combination of experience and education may be considered in lieu of a degree.
1 year records management experience.
Strong verbal/written communication skills.
Ability to prepare clear, concise, and comprehensive documents and reports with an attention to detail.
Strong organizational skills with a demonstrated ability to prioritize tasks, maintain schedules, and meet deadlines.
Proficiency in Microsoft Office and basic database tools.
Ability to acquire and maintain a notary stamp in the state of Arizona.
Foundational knowledge of records management concepts and principles, including classification and life cycle management.
Ability to work independently using sound judgment and initiative.
Basic understanding of GIS concepts and software (e.g. ArcGIS, Google Earth).
Ability to read and interpret maps and property boundaries.
Familiarity with spatial data as it relates to land documentation.
Strong analytical skills to gather, interpret, and summarize data
Minimum qualifications of Level I.
5 years previous records management experience.
1-2 years utility experience.
Familiarity with document management systems (e.g., SharePoint, Laserfiche).
Experience with manual and automated information management practices.
Knowledge of records retention standards and metadata tagging.
Communicates effectively in both written and verbal formats, including reports and presentations tailored to diverse audiences.
Demonstrated strong critical listening and analytical, problem-solving skills, .
Proven time management and project management skills with the ability to plan and execute tasks efficiently.
Advanced proficiency in GIS and land records management software.
Experience working with shapefiles, geodatabases, and spatial queries.
Ability to interpret legal descriptions and translate them into spatial data.
Understanding of how GIS supports land management and regulatory compliance.

Nice To Haves

Experience with property and legal descriptions, deeds, maps, engineering plans, and appraisals.
Familiarity with federal, state, and local environmental laws and ordinances.

Responsibilities

Perform all tasks in support of project intake, documentation, and tracking of land records and project requests ensuring completeness and accuracy throughout the process
Actively monitor and manage work queues and backlog providing timely updates, accurate tracking, and ensuring visibility of project progress
Provide technical support for GIS operations, assist with system enhancements, and participate in the integration of spatial and records data
Assist internal and external stakeholders in identifying and retrieving records, ensuring a high standard of customer service.
Maintain and update dashboards and generate routine reports to support operational transparency.
Assign project tracking numbers and update relevant intake and tracking databases.
Perform spatial data entry and analysis using GIS tools; translation of legal descriptions into geospatial formats. Tag and link GIS data to corresponding records within the document management system.
Conduct spatial analysis and basic mapping to support land asset identification, easements, rights-of-way and generate simple visual references for internal use
Collaborate with cross functional teams to ensure the integrity and accurate mapping of land assets and infrastructure.
Serve as a key contact for recordation activities within relevant jurisdictions.
Receive, organize, maintain and index new project requests related to land acquisition, easements, and rights-of-way ensuring optimal accessibility.
Monitor and ensure compliance with internal governance policies and external regulatory requirements and data privacy standards.
Develop, maintain, and organize digital and physical land records (e.g., deeds, easements, permits).
Adhere to established guidelines to classify and store records appropriately, using predefined indexing and search criteria to ensure accurate organization and easy retrieval.
Perform duties in a safe and efficient manner in accordance with company practices and procedures.
Execute additional responsibilities as assigned.
Administer the department’s records management program, including the application and oversight of records retention schedules and timely archiving.
Ensure compliance with company records retention policies, regulatory and legal requirements, and departmental records governance standard.
Support audits and legal discovery by retrieving and preparing relevant documentation.
Develop, Generate, and analyze ad hoc query and reoccurring reports to support internal and external stakeholder requests.
Prepare presentations and reports highlighting the value and compliance of records management practices, data, and trends.
Collaborate with business units to assess and address archiving and records management needs, ensuring efficient search and retrieval capabilities.
Develop and maintain records, databases, manuals, and reference materials; support the establishment of standardized workflows and business processes.
Coordinate with Business Services/Information Resources to maintain comprehensive land rights and environmental permitting records.
Integrate GIS data with land records to enable comprehensive project intake and lifecycle management and tracking.
Collaborate with GIS analyst to ensure spatial accuracy of land-related documents.
Maintain GIS-linked metadata for land records and ensure consistency across platforms.
Conduct complex analysis and validation of land records, including legal descriptions, easements, and boundaries, while supporting data-driven insights related to operational and financial documentation.
Coordinate and execute projects involving data migration, system upgrades, and process improvement.
Liaise and provide professional services with external partners, including surveyors, title companies, and government agencies.
Serve as a subject matter expert for land and records information, providing training and mentorship to junior analysts.