Recording Technician I - Land Records

Douglas County, CO • Castle Rock, CO

5d

About The Position

The Recording Technician I – Land Records is a technical and administrative position responsible for processing, imaging, indexing, performing quality control, and maintaining permanent land record documents in compliance with state statutes and office policies. This position supports citizens, team members, and management in performance of duties while adhering to all County policies and procedures, state laws, and regulations.

Serving as a trusted representative of the Clerk and Recorder’s Office, the Recording Technician I – Land Records provides clear information to citizens, ensures compliance with statutory requirements, and safeguards sensitive personal and legal data. The role requires attention to detail, professional customer service, and the ability to work in a high-volume environment with accuracy and integrity.
Generally, the hiring range is $45,760-$51,617 annually. Qualifications, education and experience as it relates to the position will be taken into consideration when determining hiring salary.
Your future is important to us.
Douglas County offers a comprehensive benefits package — including medical, dental, vision, and retirement plans — plus a wide range of additional resources to support your health, growth, and overall well-being.

Requirements

• High school diploma or GED equivalent required.
• U.S. Citizenship required.
• Sworn as agent of Clerk & Recorder’s Office to discharge duties conveyed by CRS 30-10-406; registered with the Secretary of State.

Nice To Haves

• One (1) years of customer service or clerical experience preferred, with direct public contact experience desirable.
• Experience handling cash or processing payments preferred.
• A combination of education and experience may be considered.

Responsibilities

• Processes electronic documents and completes eRecording in compliance with state statute and office policy.
• Performs quality control review of documents for accuracy, completeness, and eligibility for acceptance into the official public record.
• Creates permanent images of recorded documents in the Official Public Records using desk and large-format scanners, as well as acceptance of digital images submitted electronically.
• Records subdivision and land survey plats, ensuring compliance with statutory and regulatory requirements.
• Receives, scans, and updates the Monument Records book with Monument Record files received from the Department of Local Affairs.
• Performs records research and/or assists citizens in locating and accessing land record documents in accordance with office policies and procedures.
• Demonstrates appropriate validation techniques, using available resources, and meeting department expectations for excellent customer service.
• Collects and processes fees, balances daily transactions, and maintains accurate accounting records. Responds to inquiries regarding office procedures, requirements, and services, delivering professional and courteous customer service.
• Performs clerical work including data entry, scanning, indexing, and filing.
• Maintains confidentiality of sensitive information in accordance with laws and office policies.
• Supports team members and Managers in daily operations.
• Lives out the competencies outlined in the Vision, Mission, and Core Values of the Clerk and Recorder’s Office, fostering teamwork and a supportive work environment.
• Performs other duties as assigned in support of business operations, statutory compliance, and department needs.
• All Clerk & Recorder employees may be required to work in the Elections Division in any capacity necessary during election cycles.

Benefits

• Douglas County offers a comprehensive benefits package — including medical, dental, vision, and retirement plans — plus a wide range of additional resources to support your health, growth, and overall well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED