Record Label Operations Manager

Create Music Group•Los Angeles, CA

8d•$85,000 - $125,000

About The Position

The Record Label Operations Manager oversees and coordinates the day-to-day operational, contractual, and financial workflows of the record label. This role ensures that all releases, artist agreements, publishing matters, royalty inputs, and deal-related obligations are accurately captured, tracked, and executed. The ideal candidate has hands-on experience in label operations, contract administration, recoupment accounting, publishing support, and release logistics—and acts as the organizational backbone for the label owner by keeping all business activities organized, compliant, and optimized.

Requirements

3+ years in music industry operations, label administration, business affairs support, royalties, or publishing administration
Prior experience supporting a record label, distributor, publisher, Performing Rights Organization (PRO) such as ASCAP, BMI, SESAC, GMR, or SOCAN, or rights management environment strongly preferred
Strong understanding of recording and distribution agreements. Publishing Administration, co-pub, admin deals, and split structures
Strong understanding of Royalty Accounting concepts and Recoupment Models
Ability to review agreements to extract key business terms (financial, rights, delivery obligations) and communicate them clearly to operational teams
Exceptional organizational skills and a detail-driven approach to data, documentation, and deadlines
Strong written and verbal communication skills
Proficiency with spreadsheets, royalty systems, contract databases, and metadata tools

Responsibilities

Contract Intake & Deal Term Administration
Review artist, producer, distribution, and publishing agreements to identify key business terms, financial obligations, delivery requirements, and option periods
Summarize deal terms for internal stakeholders; maintain accurate internal documentation and contract trackers
Coordinate with internal or external legal counsel for any questions related to legal interpretation or drafting
Contract Execution & Internal Setup
Manage routing, signature processes, and secure filing of fully executed agreements
Input deal terms into internal systems (royalties, metadata, publishing, project management tools) to support downstream accuracy
Financial Operations & Recoupment Tracking
Track advances, budgets, recoupable expenses, and deal-specific financial terms
Partner with Finance/Royalties to ensure accurate royalty ingestion, recoupment updates, and artist statement preparation
Monitor financial milestones, delivery obligations, and trigger points across artist contracts
Publishing Administration
Support registration of works, split confirmation, metadata delivery, and catalog updates
Coordinate with PROs, publishers, and collection societies as needed
Maintain accurate records of publishing-related obligations and rights management
Release Operations & Asset Delivery
Oversee release logistics including metadata submission, International Standard Recording Code and Universal Product Code (ISRC/UPC) assignments, delivery to distributors, and asset quality control
Ensure internal teams (A&R, marketing, finance) have accurate release information and deadlines
Contract Lifecycle & Amendment Tracking
Maintain calendars for expirations, options, reversion dates, delivery deadlines, and amendment requirements
Update internal stakeholders on key contract milestones
Communication & Cross-Team Coordination
Serve as a central point of coordination between A&R, Legal, Publishing, Marketing, Royalties, and external partners
Provide timely updates and maintain transparent project documentation
Compliance & Quality Control
Ensure that contract terms, metadata, and financial inputs are accurately reflected in internal systems
Maintain organized records and support audit-readiness (internal and external)
Other duties as assigned