Receptionist

Accelerated Urgent Care•Wildomar, CA

5h•Onsite

About The Position

Our receptionist position is responsible for scheduling and interacting with patients via telephone, face to face, email, and performs a range of duties which includes gathering required information in preparation for the patient’s on-site appointment. Work is performed in a medical office setting.

Requirements

High school diploma or GED required.
Minimum of 1 year of relevant experience and/or training, or equivalent combination of education and experience in a medical receptionist/customer service role.
Knowledge of multi-line phone systems.
Proficient in computers and relevant software applications and practice management technology including electronic recordkeeping.
Knowledge of customer service principles and practices.
Demonstrated initiative and strong organizational skills.
Exceptional interpersonal communication skills with a positive tone and welcoming body language.
Ability to work independently on assigned tasks as well as to accept direction on given assignments.
Deals with confidential information and/or issues using discretion and judgment.
Must be able to sit for long periods of time, have the manual dexterity to work computer systems and keyboard.
Must be able to have face-to-face conversations with patients and staff.
Must be able to lift 25 lbs.

Nice To Haves

Prior Call Center experience in a medical office.
Experience with electronic scheduling systems and electronic medical records (EMR).

Responsibilities

Welcomes all patients and visitors by greeting patients and visitors in person or on the telephone.
Handles all incoming telephone calls from patients, makes appointments and answers general questions and inquiries.
Uses computer systems to refer to existing patient information or set up new patients in the scheduling tool.
Maintains registration flow by efficiently moving patients through the process and readying them for clinical staff using Experity.
Interacts with patients by answering questions, providing information, and keeping the reception area in order.
After completion of the call and input of the patient information, the representative checks records verifying the details entered and adds any additional notes that may be necessary.
Explains all current fees and patient financial responsibility and informs the patient of payment required for existing balances due at or before the next appointment.
Schedules to ensure efficient patient flow based on predetermined appointment availability.
Secures patient information and maintains patient confidence by completing and safeguarding medical records and keeping patient information confidential.
Follows up with patients when they are a no-show for an appointment and may make calls to patients asking if they were satisfied with the service they received.
Maintains general filing system and files appropriate correspondence electronically or manually.
Receives, directs and relays telephone and fax messages.
Responds to calls efficiently, not putting timesaving before the quality of service.
Maintain inventories of supplies and provide a list of what is needed to the Team Leader.
Must be able to cover Medical Reception/Call Center desk as needed.
Performs other general administrative tasks as directed by the team lead.