Receptionist

Smith & Associates•Houston, TX

21d

About The Position

The receptionist serves as the first point of contact for all Smith customers, vendors, and visitors, and plays a key role in maintaining a positive image of the company. This role is responsible for greeting guests, front desk administration, and entry level support for the Accounting and Operations Departments.

Requirements

Experience in a fast-paced environment, with multi-line phone experience preferred
Experience in data entry preferred
High School Diploma or Equivalent
Adherence to the following dress code: Acceptable attire includes neat slacks, blouses, sweaters, shirts with collars, skirts/dresses, jeans, and Smith polos. However, please refrain from wearing t-shirts, jeans with holes, shorts, or sweatshirts.
Ability to lift up to 35lbs

Responsibilities

Greet visitors upon arrival, offer refreshments, and escort to meetings as needed
When necessary, assist visitors with the Smith Visitor Sign In process, including but not limited to: visitor ID verification, issuing temporary visitor badge, notifying appropriate personnel and ensuring the visitor is escorted at all times on Smith premises
Answer incoming telephone calls in a professional and courteous manner and connect callers to appropriate extensions
Prepare and complete Accounts Receivable mail outs as applicable
Sort and deliver incoming mail to appropriate departments
Assist the Accounting and Operations departments with data entry as needed
Itemize and submit invoices or credit card statements for payment
Maintain POD – Post Worldwide Delivery – FedEx, UPS, DHL etc. accounts
Track Worldwide Shipments - FedEx, UPS, DHL etc. and provide updates as necessary
Order office supplies, drinks, and snacks for all departments and offices as applicable