Receptionist

ALS Global•Reno, NV

21h

About The Position

At ALS, we encourage you to dream big. When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future. Greet all internal and external costumes courteously, determines their needs and direct them to the proper person. Responsible for front desk coverage, ensures front desk is not left unattended for extended periods of time Conduct safety orientation with visitors Conduct onboarding orientation with all new staff Operate a multi-line switchboard, direct calls and take messages when necessary Process invoices, sort and code invoices Receive client samples and issues work order as needed Verify, correct, delete, reenter date and purge files to eliminate date duplication Process a variety of paperwork Assist in making copies of orientation packets Sort and log and distribute all incoming mail, courier/messenger services , and walk in deliveries in a timely manner Notify the appropriate employee when mail or packages arrive so they can be picked up and /or delivered in a timely manner Ensure that the copy machines and cabinets are stocked at all times with paper Stock office breakroom and assist with upkeep as needed Follow SOP for purchasing, creates and maintain Order Office Supplies Complete postage meter updates and maintain postage funds Maintain a positive work environment through active participation and a focus on quality customer service Schedule employee testing and training as needed Monitors and audits employee testing and training to ensure recertification before expiration Responsible for employee bus program Assist with request for fuel card access for new drivers, lost cards, new vehicles Set up deactivation of security alarm codes and door access cards Observe established safety regulations and comply with all ALS health and safety policies and procedures Assist site management with health and safety responsibilities including record keeping, preparing crew talks and scheduling relevant trainings Other duties as assigned Working at ALS The ALS team is a diverse and dedicated community united by our passion to make a difference in the world. Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence. At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities. Everyone Matters ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued. Qualified candidates will be considered without regard to race, colour, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties, including women, members of minority groups, and persons living with disabilities. ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request. Eligibility To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa. How to apply Please apply on-line and provide a resume & cover letter that best demonstrate your motivation and ability to meet the requirements of this role.

Responsibilities

Greet all internal and external costumes courteously, determines their needs and direct them to the proper person
Responsible for front desk coverage, ensures front desk is not left unattended for extended periods of time
Conduct safety orientation with visitors
Conduct onboarding orientation with all new staff
Operate a multi-line switchboard, direct calls and take messages when necessary
Process invoices, sort and code invoices
Receive client samples and issues work order as needed
Verify, correct, delete, reenter date and purge files to eliminate date duplication
Process a variety of paperwork
Assist in making copies of orientation packets
Sort and log and distribute all incoming mail, courier/messenger services , and walk in deliveries in a timely manner
Notify the appropriate employee when mail or packages arrive so they can be picked up and /or delivered in a timely manner
Ensure that the copy machines and cabinets are stocked at all times with paper
Stock office breakroom and assist with upkeep as needed
Follow SOP for purchasing, creates and maintain Order Office Supplies
Complete postage meter updates and maintain postage funds
Maintain a positive work environment through active participation and a focus on quality customer service
Schedule employee testing and training as needed
Monitors and audits employee testing and training to ensure recertification before expiration
Responsible for employee bus program
Assist with request for fuel card access for new drivers, lost cards, new vehicles
Set up deactivation of security alarm codes and door access cards
Observe established safety regulations and comply with all ALS health and safety policies and procedures
Assist site management with health and safety responsibilities including record keeping, preparing crew talks and scheduling relevant trainings
Other duties as assigned