Receptionist

Better Debt Solutions•Irvine, CA

8h•$26 - $30•Onsite

About The Position

This is a high-visibility role with meaningful impact on daily operations and company culture. We are seeking an experienced front-of-house professional who brings polish, reliability, and a service-oriented mindset, and who values working in a structured, team-focused environment. Why Join Us? Better Companies is a multi-brand financial services organization providing debt relief, tax support, and business funding solutions. We’re strengthening our operations, refining our systems, and building a more cohesive, reliable experience across our brands. Our approach is grounded in transparency, strong operational foundations, and well-structured processes that support consistent execution and long-term growth. The Receptionist plays a critical role in shaping that experience. As the first point of contact for visitors, clients, and team members, this role helps ensure our office operates smoothly, professionally, and efficiently each day. This position is well-suited for someone who takes pride in presentation, organization, and being a steady, dependable presence in a fast-moving office environment.

Requirements

High school diploma or GED required
3-5 years of experience as a receptionist, front desk representative, or in a similar administrative role within a professional office environment
Exceptionally polished and professional appearance and demeanor
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and standard office equipment
Strong organizational skills with exceptional attention to detail
Outstanding interpersonal and customer service skills
Friendly, approachable, and professional demeanor
Reliable, punctual, and discreet with confidential information
Strong time management skills with the ability to manage multiple priorities
Flexible, team-oriented, and adaptable in a dynamic environment

Nice To Haves

Office administration certification is a plus

Responsibilities

Greet and welcome visitors, clients, and employees with a warm, professional demeanor
Answer, screen, and route incoming phone calls efficiently
Maintain a clean, organized, and welcoming reception area at all times
Manage incoming and outgoing mail, packages, and deliveries, including daily mailroom pickup
Monitor and manage office supply inventory; place orders as needed
Assist with scheduling and coordinating meetings, including room booking, catering, and materials
Check in visitors, notify relevant staff of arrivals, and escort guests as needed
Provide general company information and respond to visitor and client inquiries
Support internal reporting through data entry, scanning, and document organization
Maintain accurate and up-to-date client records across systems
Monitor client data for accuracy and perform routine updates
Communicate updates and information clearly and timely via Slack
Submit facility repair or maintenance requests as needed
Support routine office upkeep, including conference rooms, kitchens, and common areas
Restock leadership refrigerators with beverages and snacks
Assist with office events and employee engagement activities
Use Canva to support office communications and event materials; assist with basic social media posting as needed
Run occasional errands for leadership and management
Perform additional duties and special projects as assigned