Receptionist

McGuireWoods LLP•Seattle, WA

15h•Onsite

About The Position

McGuireWoods is seeking a professional, personable, and proactive Receptionist to serve as the first point of contact for clients and visitors at our Seattle office. This role requires strong administrative skills, excellent communication, and a commitment to delivering exceptional client service in a fast-paced, professional environment. McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Requirements

High school diploma or GED required; minimum of 2 years of related experience, preferably in the hospitality industry with event planning exposure.
Strong administrative skills with the ability to manage multiple priorities in a professional office setting.
Collaborative team player who is proactive, self-motivated, and eager to take on additional responsibilities.
Friendly, approachable, and adaptable with a positive attitude and willingness to learn.
Excellent verbal and written communication skills.
Flexibility to work overtime as needed.

Responsibilities

Support the Office Administrator with office initiatives and collaborate as needed to foster a positive office environment.
Serve as the first point of contact by welcoming and announcing all clients and visitors, ensuring adherence to security protocols, including managing visitor access lists.
Works as part of a collaborative receptionist team to manage and direct incoming calls for local and other firm offices.
Manage conference room and visiting office reservations, including booking, confirming, adjusting, and maintaining the electronic reservation system; communicate updates and changes promptly.
Provide hospitality services to visitors, including assisting with belongings, offering beverages, basic printing/copying support, and parking validation.
Ensure all reception, conference room, and visiting attorney areas are maintained to firm standards and perform regular conference room refreshes throughout the day.
Accurately process office expense reports using Chrome River.