RECEPTIONIST
About The Position
The Receptionist is responsible for the greeting of clients and answering phone calls. This includes internal and external calls, scheduling conference rooms and placing conference calls. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Greet clients in a pleasant and professional manner Receive and direct calls to the appropriate extensions Reserve conference rooms Coordinate parking arrangements Perform clerical tasks with department standards for best practices Perform operator services (i.e. search for phone numbers, give driving directions) Facilitate incoming deliveries Monitor activity in the reception and common areas Responsible for adhering to departmental practices Clean conference rooms, phones, reception area and other related items or areas Logging incoming mail and visitors Maintaining work orders Manage conference room stock Maintain monthly status check on AED Machine Circulate incoming faxes to appropriate parties Supervisory Responsibilities: This job has no supervisory responsibilities.
Requirements
- A High School diploma is required.
- Minimum of 1-year receptionist/administrative assistant experience required
- Skilled with MS Office Suite
- Excellent written and oral communication skills (comprehension & expression).
- Strong interpersonal skills: ability to work well with a wide range of people.
- Demonstrate dependability through good attendance and adherence to timelines and schedules.
- Strong sense of customer service and the ability to maintain a high degree of confidentiality.
- Strong analytical and problem-solving skills.
Nice To Haves
- 2+ years in receptionist/administrative assistant experience preferred.
Responsibilities
- Greet clients in a pleasant and professional manner
- Receive and direct calls to the appropriate extensions
- Reserve conference rooms
- Coordinate parking arrangements
- Perform clerical tasks with department standards for best practices
- Perform operator services (i.e. search for phone numbers, give driving directions)
- Facilitate incoming deliveries
- Monitor activity in the reception and common areas
- Responsible for adhering to departmental practices
- Clean conference rooms, phones, reception area and other related items or areas
- Logging incoming mail and visitors
- Maintaining work orders
- Manage conference room stock
- Maintain monthly status check on AED Machine
- Circulate incoming faxes to appropriate parties
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
