Receptionist

Baird Holm LLP•Omaha, NE

9d•Onsite

About The Position

B aird Holm LLP is seeking a full-time Receptionist to join our team! If you are a dynamic and adaptable team-player who enjoys working in a professional environment where no two days are the same, creating a great first impression, and enjoys the challenge of "client first' priorities, this is the position for you! Who we Are: As the oldest and largest locally based law firm in Omaha, Nebraska, Baird Holm LLP is annually recognized as one of the preeminent law firms in the region. Our people are the defining factor that sets our firm apart from others. We believe that collaboration, diversity, and passion for the law bring our clients world-class solutions to real-world challenges. For 150 years, Baird Holm has constantly evolved to meet the changing needs of our clients- we represent leading and emerging companies, and take pride in offering a diverse, collaborative team of attorneys who are committed to professional excellence in a collegial environment. Baird Holm's commitment to attracting, retaining, and promoting a diverse work force is not only integral to the legal work of the firm but also to serving the interests of a wide-ranging client base. We offered a competitive compensation and benefits package.

Requirements

Multi-line phone system experience required with computer integration preferred.
Personable with a positive customer service attitude and a professional and polished appearance and demeanor.
Strong attention to detail and ability to confidently problem solve.
Proficiency with MS Office products needed
Ability and willingness to learn other software programs used by the Firm.
Ability to work both independently and in a team environment.
Ability to maintain confidentiality at all times.
Must be able to lift up to 30 pounds and move chairs for room set up.
Position requires extended periods of sitting (3-4 hours at a time) with limited ability to move about freely.
Position requires regular daily attendance and arrival to office on time.

Responsibilities

Greets and directs guests entering and leaving the Firm.
Operates a multi-line phone system, handling incoming, outgoing, interoffice calls and paging.
Update firm calendar with specific firm events and meetings.
Maintains conference room schedule and coordinates all Conference Center/conference room special needs with the Hospitality Coordinator.
Ensures compliance with our security requirements by maintaining visitor log with visitors' names and companies represented, provides a visitor's badge and informs proper employees of the visitor's arrival.
Provides beverage services for meeting attendees.
Validates visitor parking requests.
Reset conference rooms after each meeting.
Maintains the reception lobby area as needed and/or requested.
Maintains a petty cash fund; completes a monthly reconciliation with proper accounting for all funds and receipts (as needed).
Other Administrative tasks as assigned.