Receptionist | Full-Time | OVG Corporate NY

Oak View Group•New York, NY

5d•$25 - $30•Onsite

About The Position

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Receptionist will be responsible for providing a broad variety of administrative tasks that allow efficient office functionality across departments. This role will pay an hourly rate of $25.00-$30.00 For Full-Time roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays). This position will remain open until April 24, 2026

Requirements

Fully in-office position. Hours of operation are 9-6p with expanded hours with notification and approval
At leasst 2 years of experience as a Receptionist or Office Manager or equivalent administrative support experience.
At least 3 years administrative support experience in a fast-paced environment managing multiple projects at one time.
Proficient with Microsoft Office software applications including Outlook, Excel, PowerPoint, Word, and other office software including automated calendaring, and internet software.
Handle multiple tasks simultaneously, excellent written and verbal communication skills, work independently, as well as cooperatively, in a fast-paced, deadline driven environment.
Excellent organizational and follow-through skills with strong attention to detail.
Prolonged periods of sitting at a desk.
Must be able to lift up to 15-20 pounds at times.

Responsibilities

Greets clients, visitors, and guests; determines the purpose of each person’s visit; and directs or escorts them to the appropriate location/person.
Ensures cleanliness and organization of all break rooms and meeting rooms, including regular cleaning, sanitizing, and maintenance of appliances such as refrigerators and dishwashers.
Monitors inventory levels of food and beverage items, restocking supplies as needed to maintain a fully stocked and inviting break room environment.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
Performs general administrative and clerical office support tasks.
Reviews and reconciles expenses/reimbursement reports.
Compiles and exchanges (and sometimes analyzes) information for executives.
Assists in the implementation of department/special event activities and communications, both internal and external.
Assists other department staff as requested with special projects or other duties as needed.
Communicates effectively and respectfully with external vendors and stakeholders to ensure the upkeep of facilities within the office (such as ice machines, coffee machines, office plants, Shred-it boxes, etc.).
Ensures the security of the office by screening potential visitors and acting with discretion.
Acts as liaison/main point of contact between departments and office personnel.