Receptionist (Part-Time) - 24233

The Bergaila Companies•Austin, TX

6d•Onsite

About The Position

We are seeking a Part-Time Receptionist for assignment in Austin, Texas. The selected candidate will primarily manage the front desk operations at our clients Austin office. Hours are Monday - Thursday, 9:00am - 3:00pm This position is on-site This position is part-time, ~ 20 hours a week Work hours will be determined at time of interview

Requirements

High School Dipoma or GED
Proficient with Microsoft Outlook, Word, Excel and the Windows environment
2+ years customer service or administrative experience

Responsibilities

Answer and appropriately direct incoming calls
Greet visitors; determine nature of business and direct to appropriate individual
Ensure completion of any visitor management tasks including review of Office Safety Induction Presentation
Maintain guest and visitor sign in/out; oversee the distribution and return of employee and visitor
Assist in building or suite access control and the maintenance of a safe, healthy and secure office
Maintain local contact lists, if appropriate
Maintain neat and organized front office area
Manage conference room use, reconcile conflicts and post schedules (if appropriate)
May assist with meeting setup, including procuring food and equipment
May perform other duties in support of the facility team or general office, as needed
Prepare and process incoming and outgoing mail (includes determining and affixing postage)
Maintain records on outgoing registered mail and packages and reconcile charging errors as needed
Handle special requests for mail, package, shipping-freight services
Ensure compliance with all legislation related to the handling and shipping of materials
May assist with mass mailings (generating distribution lists, labels, etc.)
Respond to requests for facility maintenance or repair
Ensure completion of routine and required building or equipment service
Maintain equipment manuals and logs
General Facility Support
Purchase and stock office supplies
Follow appropriate standard supply and related cost charging guidelines
Respond to internal requests for facilities service or repairs and contact property management or as appropriate
Assist with tasks related to facility management and appearance
Assist with facility Health, Safety, Security and Environmental tasks
Support Plan Beyond goals and tasks related to Office Sustainability
Create or order identification badges and provide building or suite access card management
Direct staff to corporate guidance on offsite storage and coordinate box storage and retrieval
Upkeep of floor plans and other office information
May track office utilization or update other Facility related data as needed or requested
In the event of an office renovation or move – provide support to Facilities project manager as requested
Assist or manage internal furniture moves, reconfigurations, or installations as needed
Serve as backup to Facility Lead on tasks related to local day-to-day operations. Cross train with Lead (or others as appropriate)
Other support to Real Estate Operations as needed or requested
May perform tasks that are custodial in nature, including those related to office and break room/kitchen maintenance