Receptionist

Legence • Windsor, CO

7d • Onsite

About The Position

IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a “think out of the box approach” to solutions because we believe in assisting our clients with options and quality consultations.
Summary/Objective:
Responsible for receptionist and clerical work for office personnel and scanning of all documents. This position requires enthusiasm and a positive attitude as you are a reflection of the company, as well as attention to detail. Responsible for the upkeep of communications via phone, fax, and email. Tasks are normally accomplished within well-defined procedures and time limits with occasional non-routine work involved. Organization, initiative, and time management skills must be exercised in work related tasks.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Degree preferred but not required, 1-3 years of experience in related area.
• Proficient in Microsoft applications
• Proficient in the use of phone system, copiers, fax machines and other general office equipment.
• Ability to work at computer for extended periods of time.
• Must be able to use a multi-line phone system.
• Must be able to file using alpha and numeric systems.
• Must be able to lift 25 lbs.
• Must maintain a valid driver’s license and be insurable through Yearout auto insurance.
• Must be able to maintain high level of confidentiality.
• Position requires enthusiasm and a positive attitude as you are a reflection of the company.
• Position requires paying close attention to detail, and the ability to stay focuses for long periods of time.
• Effective verbal and written communication skills.

Responsibilities

• Greets incoming people at the front receptionist area.
• Answers and distribute all incoming phone lines within 3 rings.
• Responsible for scanning, indexing, and routing all documents including but not limited to invoices, statements, receipts, payment stubs, certificates of insurance, timecards, and other miscellaneous items into our system daily. Scanned items will then be attached to their related items, utilizing Sage Paperless.
• Maintains inventory of hard hats, safety glasses and vests for newly hired field personnel.
• Emails incoming faxes to the addressed personnel as soon as they arrive.
• Maintains all aspects of the incoming and outgoing mail and postage machine.
• Coordinates FedEx, UPS, and US Postal Service shipments.
• Maintains shipping supplies for FedEx, UPS, and US Postal Service.
• Prepares & maintains an accurate office supply inventory.
• Logs all incoming plans, submittals, etc. for tracking and notifies office personnel of delivery.
• Performs small housekeeping chores around the office.
• May make deliveries, pick-ups, and miscellaneous errands for the office.
• Maintains the front office in a neat, orderly manner at all times.
• Assists specific Managers with various clerical duties and special projects as directed.

Benefits

• Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Paid vacation, company-paid holidays, and paid sick leave
• 401(k) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed