Receptionist
About The Position
Under the direction of the Operations Manager, the Receptionist will work in a team environment to provide general administrative support to the office. Responsibilities may include, but are not limited to: Answering phone calls in a pleasant and friendly manner and transferring calls to office staff Greeting office guests and creating a positive first impression Maintaining and organizing the front office General typing and proofreading as needed (contracts, memos, letters, etc.) Performing clerical tasks (document management, scanning, filing, etc.) Conducting deliveries and pickups Managing office calendars and scheduling meetings Assisting with meeting room preparation and providing meeting support Assisting with timesheet validation Handling incoming and outgoing mail Monitoring inventory, ordering, picking up and stocking office and kitchen supplies Assisting with office social events including organizing, pick up, set up, and clean up Providing general administrative support as requested
Requirements
- Dependability is a core requirement; the ideal candidate has a proven track record of excellent attendance
- A professional and friendly demeanor when interacting with staff, clients, and guests
- Strong written and verbal communication skills
- Excellent customer service and multitasking skills
- Proficiency in Microsoft Office including Teams, Word, Excel and Outlook calendar functions
- Strong attention to detail, including proofreading and document formatting
- Willingness to learn the âMacKay & Somps way"
- The ability to handle confidential information with discretion
- Excellent time management and the ability to prioritize tasks effectively
- Strong relationship-building skills with both internal teams, clients, vendors, etc.
- The ability to lift up to 30 pounds to assist with stocking office supplies
- Candidates must be authorized to work in the United States
- have a high school diploma
- possess a valid California driverâs license
- be capable of working in the office Monday through Friday from 8:00 am to 5:00 pm
Nice To Haves
- AEC industry experience (preferred but not mandatory)
- Familiarity with the following software is beneficial: Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint) PBX Teams Telephone System Adobe Acrobat & Bluebeam Revu Unanet A/E
Responsibilities
- Answering phone calls in a pleasant and friendly manner and transferring calls to office staff
- Greeting office guests and creating a positive first impression
- Maintaining and organizing the front office
- General typing and proofreading as needed (contracts, memos, letters, etc.)
- Performing clerical tasks (document management, scanning, filing, etc.)
- Conducting deliveries and pickups
- Managing office calendars and scheduling meetings
- Assisting with meeting room preparation and providing meeting support
- Assisting with timesheet validation
- Handling incoming and outgoing mail
- Monitoring inventory, ordering, picking up and stocking office and kitchen supplies
- Assisting with office social events including organizing, pick up, set up, and clean up
- Providing general administrative support as requested
Benefits
- Competitive salary
- Generous bonus structure
- Profit sharing trust/401(k) plan
- Student Loan Paydown program and tuition assistance
- Excellent medical, vision, and dental plans with Company contributions to a health savings account
- Life, AD&D, LTD/STD insurance
- Wellness Reimbursement Program
- flexible work schedules
- active, high energy work environment with periodic Friday barbeques/lunch gatherings
- holiday lunch and an annual companywide dinner party along with other social activities throughout the year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
